Accounts Payable Administrator

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BBBH39094
Negotiable
Calgary, Alberta


Duties

  • Manage transactions and exceptions in TRACK Contractor Management System
  • Perform daily review and analysis of contractor charges and time entries
  • Confirm time entries have been accurately entered by contractors, and reject and communicate errors when discovered
  • Apply defined processes to identify data discrepancies and follow appropriate actions to resolve discrepancies in a timely manner (e.g., timesheet hours, schedules, additional charges)
  • Review exception requests from contractors and action within TRACK system as required by established processes
  • Raise contractor issues and inquiries as needed for effective resolution
  • Engage the Team Lead, Accounts Payable to obtain approval and resolution on discrepancies which fall outside individual approval tolerances


Qualifications

  • Working knowledge of Microsoft Office Suite
  • Demonstrates basic computer/system skills related to the work performed
  • Previous experience working in TRACK Contractor Management System would be considered an asset
  • One year of AP and/or SCM experience
  • Required: High School Diploma or General Education Diploma (GED)
  • Preference For: Post-Secondary education in Business, Finance, Accounting or Supply Chain Management
  • Preference For: Awareness of financial and operational risk & need for controls
  • Proven quick learner and adaptability to a dynamic environment
  • Effective interpersonal and written & verbal communication skills
  • Shows basic problem solving skills, detail oriented & able to prioritize multiple tasks
  • Alignment with our values: safety above all else, stronger together, operational discipline, curiosity and lifelong learning, and act with integrity

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.


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UP- CPM- Construction Supervisor/ Superintendent IV

SAVE
Negotiable


Assignment Scope: Key Accountabilities
* Focuses on the daily oversight of all assigned projects.
* Must ensure quality and cost standards are met within assigned timeframes and completed efficiently, effectively, and in an ethical manner.
* Participates in pre-construction planning, including project scope, site assessments, site layout, and project details.
* Maintains continuous communication throughout projects related to progress, issues, and solutions.
* Responsible to have appropriate materials at project site in a timely fashion to meet project deadlines.
* Receives and verifies material shipment quantity and integrity.
* Communicates and/or resolves shipping schedules/conflicts with vendors or operations manager.
* Submits required project reports in a timely, accurate, and complete manner.
* Completes purchase orders, inventory documents, and time sheets to specified detail daily and weekly.
* Performs and completes final inspection documentation.

Required and Preferred Skills and Experience * Typically 15 years of experience.
* Provides oversight for multiple functional areas through senior lead staff.
* Responsible across the operation for strategic/functional support.
* Adapts and executes functional business plans; deploys resources to achieve financial and business objectives.
* Decisions are guided by functional strategies/priorities.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.

AP Administrator

SAVE
Negotiable
  • You will use your expertise to:
  • Scan and index invoices as required
  • Review and verify invoices meet invoice submission requirements
  • Process invoices that meet standard invoice requirements (e.g. coding, correct legal, tax ID, etc.)
  • Apply defined processes to identify invoice discrepancies and follow appropriate actions to resolve discrepancies in a timely manner (e.g., pricing, quantity and payment terms)
  • Raise supplier issues and inquiries as needed for effective resolution
  • Engage the Team lead, Accounts Payable to obtain approval and resolution on discrepancies which fall outside individual approval tolerances
  • Manage the invoice payment schedule and operate within the supplier agreed framework for payment terms, improving discounts and minimizing interest charges
  • Develop and maintain methodologies and tools for accounts payable activities
  • Required Qualifications/ Experience and Education/ Skills and Knowledge:
  • We'd like to review your application if you have£


Must-haves (minimum requirements):

  • One year of proven experience in an accounts payable role
  • A post-secondary diploma or degree in business or accounting
  • Working knowledge of SAP, Microsoft Office, MS Teams
  • Strong attention to detail
  • Well-developed social skills with the ability to build effective working relationships across diverse groups
  • A business mindset with strong judgment, decision-making, and an aptitude for change management
  • Alignment with values: safety above all else, stronger together, operational discipline, curiosity and lifelong learning, act with integrity


Preference for:

  • Working knowledge of Robotic Process Automation software
  • Experience working for a large organization in a fast-paced dynamic environment
  • Excellent communication skills in English; bilingualism (French) is an asset


Where you'll be working, your work schedule, and other important information:

  • You will work out of our Calgary head office, located in the 150 - 6th Ave S.W. (subject to province wide restrictions in effect)
  • Hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on business needs
  • This is a temporary position

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.

IT - Data Management II

SAVE
Negotiable


Importance: High

Request ID: 13620-1
Job Title: IT - Data Management - Data Analyst II
Work Location: CALGARY
Start/End Dates: 8/23/2021 - 8/22/2022
Assignment Scope: Key Accountabilities
* Responsible for providing quality data to the businesses and functions in an efficient manner so that critical decisions can be made effectively and efficiently.
* Supports, promotes and documents all Data Management processes and procedures.
* Develops workflows and tools that automate data loading processes and help ensure data quality and integrity.
* Ensures the quality, consistency, and integrity of data in a timely, effective and reliable manner.
* Receives, archives, distributes, loads, and disposes off technical data according to policies, standards and procedures.

Required and Preferred Skills and Experience * Intermediate level, typically 3-5 years of experience.
* Moving towards full competency.
* Requires a broader, general understanding of discipline.
* Identifies problems and develops potential solutions.
* Makes decisions within well defined parameters.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.