Sr Document Control Coordinator
Location: Calgary or Edmonton
Contract: Initially 12 months, with a view to extend
The Document Control Coordinator must have knowledge and experience working on Gas, Liquids, Power projects. High level understanding of each commodity's documentation and turnover process requirements. Demonstrate advanced knowledge of a variety of information management tools, including SharePoint Online, PowerBI, and Bluebeam.
Accountabilities
Provides operational support by:

• Providing Information Management Support for Gas, Liquids, Power commodity projects. Supporting and communicating document management requirements throughout a project.
• Working independently in a fast paced environment and on multiple projects at once.
• Taking initiative to solve problems that arise and provide resolutions.
• Advanced understanding of SharePoint architecture, permissions groups, library architecture, and access troubleshooting for internal and external stakeholders.
• Utilizing multiple reporting methods and tools such as PowerBI to effectively communicate the progress of records throughout the lifecycle of the project to key stakeholders.
• Interpreting project updates and milestones and advising management of any impacts for document management activities.

Provides first level specialized and technical project support and leadership to a project management team by:

• Interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.
• Recommending improved processes for project Data Management teams when reviewing their Data Management Checklist and processes to ensure continual improvement.
• Providing expertise in integrating existing information management tools with other applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.)

Scope

• Manages effective process communication with internal team members to provide overview of document control procedures and project record status

• Coordinate internal and external Project team meetings and training sessions.
• Interfaces with other internal project document control personnel to ensure consistency in approach with document control procedures and to leverage off existing practices.
• Interfaces externally with engineering consultants' document control personnel to ensure document control procedures are implemented and being followed.

Required

• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience.
• Minimum of three years of working in a project environment or related equivalent experience.
• Ability to work independently and with minimal supervision.
• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, PowerBI, SharePoint, Knowledge of Nintex Forms and Workflows.
• Experience and/or developer knowledge of SharePoint and/or other document control systems.
• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.
• Motivated team player, able to work with team members to meet deliverables.
• Excellent analytical, interpretive, organizational and problem solving skills.
• Ability to handle a high workload, short timelines and high impact activities.
• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project's requirements.
• Exceptional communication skills (both written and oral).
• Excellent people skills with an ability to share experience and knowledge with others is required.
• Possesses keen attention for details.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.

Enterprise Category Management - Senior Advisor
Contract: 12 months with a view to extend
Location: Calgary

Responsibilities include:
* Manage end-to-end Category Management process of assigned categories in support of Information Technology and the Corporate Project Management Office.
* Assess risk and support the development of enterprise category strategies in partnership with budget owners to achieve overall objectives
* Develop and maintain a network of stakeholders at the enterprise level
* Support the annual & long-term strategic planning and budgeting of the Information Technology Projects and Managed Services portfolios to secure supply of goods and services
* Leverage spend data, business requirements, external market data, and other necessary information to develop category strategies and influence implementation
* Lead and manage all aspects of complex sourcing initiatives including RFx activities, development of negotiation strategies and recommendations to award
* Develop negotiation plans and lead stakeholders through the negotiation process
* Review, interpret, analyze, draft and negotiate complex Information Technology contracts
* Drive post-award value through effective contract & supplier performance management
* Ensure data collected and information created is accurate and accessible
* Ensure compliance to all applicable corporate policies, including the Supply Chain Management policy, as well as legal and regulatory requirements
* Provide mentorship to team members
* Act as delegate to Senior Manager

Key stakeholders that this role will partner with
* Internal: Information Technology team, Corporate Project Management Office (CPMO), Supply Chain Management, Legal, Finance, Internal Audit, other teams as required
* External: Suppliers and other external groups as needed

Deliverables
Deliverables include:

Planning & Budgeting
* Maintain a high degree of market knowledge
* Stay informed on and share supply chain trends impacting the business and industry
* Annual delivery plan detailing planned activities within the category
* Contribution of key category price and supply information to business stakeholders' annual budgeting process
Supplier Management
* Create and nurture positive, mutually beneficial relationships with suppliers by challenging and motivating suppliers to optimize service outcomes
* Ensure suppliers are commercially and technically qualified and meet safety requirements
* Establish and maintain supplier performance management measurement tools
Sourcing & Contracting
* Provide expertise to and oversight of the development and deployment of sourcing strategies, strategic contract negotiations & contract drafting to maximize sustainable competitive advantage and operational performance
* Ensure sourcing and contracting strategies support business objectives, approved sourcing channels and enable efficient procurement and materials management practices
* Lead cross-functional teams to deliver required sourcing outcomes in accordance with schedule
* Ensure contracts fully reflect final negotiated outcomes and award decisions
* Plan for contract implementation to ensure excellent transitions to internal operations stakeholders
* Help to institutionalize consistent and leading sourcing processes and practices
* Ensure consistent use of modern sourcing methods to drive exceptional total value creation and supply assurance
* Provide contract expertise and consultation early in the sourcing phase of complex categories
Procurement & Receiving
* Ensure procurement activities follow approved buying, receiving and transportation channels to minimize transaction costs
Materials Management
* Advocate for the utilization of surplus materials where appropriate
Risk Management & Data Integrity
* Identify and apply treatments for supply chain risks within the category
* Aggregate, normalize, and analyze spend data to identify potential value opportunities
* Advance capture and utilization of key market, spend and performance analytics to further business decisions, manage risk to supply and drive value in sourcing and supply activities
* Support risk reporting activities within the SCM department

Collaboration
* Build and maintain effective relationships with business stakeholders and suppliers
* Surface internal constraints and resolve conflicting viewpoints and complex issues effectively and fairly while delivering high performance, service and quality outcomes
* Identify and present opportunities to continuously improve category performance in support of business stakeholders
* Actively drive and champion system implementation and integration initiatives and continuous improvement initiatives to simplify and improve supply chain solutions
* Support the enforcement of and drive compliance to policies
* Identify opportunities for process and system improvements
* Foster inclusion and diversity to create new and improved solutions and ideas
* Adhere to and cascade strong ethical principles in all aspects of the work
* Mentor junior members of the team on Supply Chain principles and activities
* Act as delegate to Sr. Manager

Competencies
Technical
* Category Management
* Cost modelling / Total Cost of Ownership
* Complex strategic sourcing
* Advanced negotiation skills
* Strong contract drafting and interpretation skills
* Proficient at Excel analysis
* Project management
* Leadership experience (including mentoring and training others)

Behavioural
* Excellent communicator
* Results-driven
* Strong collaborator with the ability to quickly establish effective enterprise-wide relationships
* Innovative, strategic thinker and problem-solver
* Agile
* Inclusively fosters a healthy organization and engaging place to work
* Takes interest in knowledge sharing and advancing the development of others

Qualifications
* Must be legally entitled to work in Canada
* 8 years of progressively responsible and related experience
* Post-Secondary Degree in Business, Finance, or related field
* SCMP designation is considered an asset
* Enterprise-wide, strategic thinker
* Ability to work at ease with team members, customers, suppliers, and legal counsel
* Working knowledge of upstream and downstream oil & gas industry
* Experience leading cross-functional teams through Category Management processes
* Ability to take complex situations and leverage problem solving, communication, and project management skills to present sound recommendations
* Experience negotiating large, complex commercial agreements
* Proven experience leading and managing all aspects of complex sourcing initiatives including RFx activities, development of negotiation strategies and recommendations to award
* Strong financial acumen to assess, verify and interpret deal economics and commitments
* End-to-end Supply Chain experience including processes, tools and the interdependencies between category management, purchasing, materials management & logistics, supplier performance & relationship management
* Excellent communication (oral and written), interpersonal, and presentation skills with ability to tailor messaging to varying levels of stakeholders
* Values and fosters inclusion & diversity to create new and improved solutions and ideas
* Experienced, approachable mentor
* Track record as an effective change agent with a focus on unlocking barriers to value
* SAP experience is considered an asset

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.