Document Controller


Job Description -

Our Client an EPC company are looking for a Document Controller to join the on a contract basis in their offices in Aberdeen. The role will be offered with a negotiable hourly rate outside IR35.

Job Overview -

As a Document Controller you'll report directly to the Document Controller Manager Undertaking control of all documentation entering and leaving the Project.

Responsibilities -

  • Undertake control of all documentation entering and leaving the Project, including registering, numbering, filing and distribution using Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation.

  • Regular interface with Planning
  • Produce the Project Master Document Register as and when required by the Project/Dept Manager
  • Generate Reports as and when required by the Project/Dept Manager
  • Provide assistance to Engineers in the use of Electronic Document Management System (EDMS)
  • Responsible in conjunction with other Project members for the collation, formatting and issue of As-built dossiers
  • Responsible for the control of the Project/Dept Specific DCC Mailbox
  • Liaise with Drawing Office (DO) to ensure DCC receive latest version of all drawings new and revised
  • Liaise with clients and subcontractors Document Controllers
  • Liaise with external printing company for arrangement of photocopying for mobilisations and as-builts
  • Archive Project Documentation in accordance with the TechnipFMC Archiving Procedure
  • Provide assistance to new starts
  • Assist and support procedural and process maps development, maintenance and improvement as required
  • Participate fully in Work Groups to constantly improve the Document Control Function
  • Provide temporary cover as necessary for other Document Controllers during absences for holidays or sickness
  • Remain flexible and adaptable to other tasks including additional hours due to mobilisations deadlines etc when required by the Document Control Manager and/or Project Manager

Qualification and Experience -

  • Relevant secretarial or business administration qualification
  • Document Control Foundation Course
  • Relevant experience of ProArc and OpenText EDMS
  • Proficient user of Microsoft MS office, Excel, Sharepoint, Powerpoint
  • Relevant Experience of Subsea Projects
  • Good standard of education
  • Good level of experience in a Document Control role
  • Ability to convey and enforce Document Control services
  • Relevant experience of Subsea Projects
  • Competent in use of PC based application: Windows, MS Office and Web portal tools and Adobe Acrobat
  • Good understanding of Document Control applications, systems and processes
  • Good organizational skills and attention to detail
  • Good time management skills
  • Capable of working autonomously
  • Attention to detail
  • Good Interpersonal skills
  • Ability to cope with periods of intense workload

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.