Accounts Payable Suoervisor

10 September 2019


Day Job
Job Duties :
*Job Title: Accounts Payable Supervisor*
**Additional Information from the Hiring Manager**
Hours the person will be working: They have flex, ½ hour increments from 7:00 AM ? 9:00 AM. My preference is 8:00 AM ? 5:00 PM, but flexible.

Benefits once the temp goes fulltime: 3 weeks vacation, up to 10% bonus based on company performance, we have corporate cards for long travel expense or expense reimbursement for local travel.

This individual will be working with a team of 9.

Top Skills that MUST be reflected on the resume under previous positions the individual has held:
Knows the AP process from beginning to end, including end of month (EOM) and general Analytics
Has managed a large AP team and ensures policies and procedures are followed
Meeting deadlines a must
Great communications skills-internally and externally

Job Duties:
As the Accounts Payable Supervisor, you will be responsible for the supervision and leadership of the Accounts Payable department. You will support the CAPS US Accounts Payable Manager in continuous efforts to maintain payables accuracy, limit exposure, strengthen accounting compliance requirements and streamline processes. You will lead a team of hard-working Accounts Payable personnel, and you will facilitate communication between the staff and both the Accounts Payable Manager and business unit operational staff. We are looking for a champion who shares our company values of safety, purposeful innovation, and service above all. If you are someone who can challenge the norms while holding people accountable, then this job is for you.

We Are looking for Someone:
With an approachable presence within a diverse work environment
Who shows initiative, is deadline driven, and is detail oriented
Someone who enjoys overcoming challenges
Who welcomes new ideas and opportunities, and is not bothered by change or ambiguity
Someone who can get to the root of a problem by using a healthy mix of data, insight and judgement
Someone with strong analytical skills, and a thorough understanding of how to leverage a wide variety of data and related computer tools to improve the efficiency and effectiveness of the organization.
A leader who can lift-up and motivate other to be successful. Even under pressure.
Responsibilities include, but are not limited to:
Supervise the Accounts Payable function, including supervision of employees and oversight for all tasks related to accounts payable (including but not limited to, vendor set-up, invoice processing, check clearing, wire transfers and weekly payment proposals).
Ensure personnel are reviewing all Non-PO vouchers for proper DOA approval.
Ensure supplier W-9 forms are submitted and annual 1099 forms are prepared.
Supervise all Accounts Payable functions with respect to the month-end close, ledger accounting and account reconciliations.
Manage the processing of all vendor invoices through the ERP system.
Create weekly payment proposal report and prepare check distribution for review.
Weekly, review check proposal report for any unusual vendors or payments
Approve and print weekly check run
As needed, support AP personnel with entry of invoices in the ERP system
Responsible for solving vendor disputes concerning invoices and payment status.
Issue positive pay data to the bank and review all positive pay exceptions as necessary.
Issue stop payments and void checks.
Responsible for preparing month end journal entries for invoice/purchase order accruals.
Assist Ledger Controller with departmental expenses analysis.
Responsible for select non-accounts payable monthly journal entries and monthly balance sheet account reconciliations.
Responsible for the completion of selected quarterly SOX accounting control and process walk-through tests.
Provide monthly/quarter analytics as it relates to RNV, processing numbers and exception reporting.
Assist manager with additional projects.


Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects in over forty countries. Our client portfolio includes multi-national corporations, together with niche organisations focusing on a specialist discipline or location.

For more information on how Petroplan can help you, please feel free to visit our About Us page here;