Contracts Specialist IV
Contracts Specialist
Location: Calgary
Contract: 12 months
Petroplan have partnered with an Oil & Gas operator who are an American multinational corporation engaged in hydrocarbon exploration and production. The company are looking for a Contracts Specialist to join their team on a contract basis in Calgary.
Basic Purpose/Accountabilities
The SCM Specialist, Contract & Sourcing Specialist (CS) is an integral role elevating our requirement for commercial expertise with external suppliers and contractors and developing and maintaining support with internal Business partners. The CS manages, assists, and facilitates pre/post contracting and sourcing activities. The scope covers contract formation through to administration.
Overall Areas of Responsibility
* Provide expertise on commercial content and negotiation support to relevant stakeholders for specific contract development
* Ensure that Supply Chain is represented during the formation of commercial relationships in efforts to achieve optimal value
* Support the development and on-going post-award contract management activities including dispute resolution, claims support, scope of work and compensation agreement amendments
* Provide contracting expertise and guidance to both strategic and routine requirements for various service and material agreements
* Participate and influence key stakeholder and supplier negotiations
* Build internal stakeholder relationships to understand their SCM requirements and build fit for purpose strategies that reduce risk, add value, and meet execution requirements
* Provide enhanced metrics and reporting capabilities for ensuring contracting and support implementations are tracked and measured for success and continuous improvement with suppliers
* Ensure initiatives comply with Policies and Procedures.
* Adherence to Supply Chain Policies, standard and the Code of Business Ethics & Conduct
* Support a variety of field operation activities including asset integrity, building/equipment maintenance and repair, health and safety, chemical, fuels and lubricants, MRO/PVF and site services.
Specific Contract Formation Responsibilities (pre- award)
* Execute vendor pre-qualification process
* Prepare Tender Evaluation Plans
* Prepare commercial contract exhibits
* Prepare and issue RFP documents (i.e., contract exhibits and RFP proposal forms); this includes interfacing with all contract exhibit/proposal form Owners')
* Lead and single point of contact throughout the Tender process
* Lead and facilitate commercial meetings (i.e., RFP kick-off, clarification meetings etc.)
* Lead Terms & Conditions negotiations
* Prepare Recommendation for Award
* Execute Contract Documents
Specific Contract Administration Responsibilities (post award)
* Change Management - review, validate contract change requests, amendments, and claims
* Coordinate with site owners and support functions
* Coordinate proper closeout of assigned contracts per the closeout procedure
* SCM point of contact for internal audits to ensure that all documentation pertaining to the contracts is current and accurate
Required Skills/Competencies
* Minimum college diploma in Business Administration, Law, or Supply Chain disciplines
* Minimum 5 years of Supply Chain/Contracting experience preferably oil and gas industry
* Enhanced software application skills (Microsoft Word, Excel, and SAP)
* Demonstrated knowledge of contracting terms and conditions, clauses, scope of work and compensation schedule development
* Commercial experience / expertise, and strong negotiation planning skills
* Effective time management & strong organizational skills
* Keen attention to detail & adherence to quality work
* Experience with electronic contracting software
* Effective interpersonal communication skills with the ability to build & maintain effective, trusting relationships with internal stakeholders. Strong influence, facilitation & networking ability.
Preferred Qualifications
* Participation in IACCM (International Association Contract and Commercial Management) and/or SCMA (Supply Chain Management Association of Alberta) is an asset.
* Significant experience in Contract formation management with demonstrated ability to effectively use procurement and contracting knowledge to add value
* Knowledge of Upstream Canadian exploration and Production operations
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
This job has now been filled but you may be interested in:
Description: Description
Reporting to the Manager, SCM Systems & Automation within the SCM Shared Services & Enablement team, the Contingent SCM Systems Analyst is responsible for the stability of our SCM systems and connected applications. This individual contributor is highly focused on our SAP / ERP Systems for the Supply Chain Management (SCM) function. This position is an interim assignment to support our sustainment activities.
Responsibilities
* Monitor ServiceNow queues and group mailboxes for business user inquiries.
* Troubleshoot errors and issues associated with SAP MM and SCM automated systems.
* As one of our security role owners, review and validate user account requests for our SAP MM and other connected applications.
* Perform routine tasks and audits to maintain the integrity of our system configuration, in compliance with applicable SOX/ITGC controls.
* Coordinate and execute user acceptance testing in preparation for upgrades, enhancements, and configuration changes.
* Review and direct the maintenance of supplier accounts to enable transactions within OpenInvoice and Cortex Workbench portals.
* Assist stakeholders with proper utilization of our systems and automation tools.
* Author Business Requirements Documents (BRD) for defect resolution and system enhancement requests.
* Act in the capacity as a Functional subject matter expert (SME) for Source to Pay, Materials Management, and Warehousing activities.
* Contributor to our SCM digital technology roadmap and planning cycles.
* Cross-functional collaboration with Information Technology, Finance, Plant Maintenance, Human Resources, and SAP Security teams.
* Review and update internal process documentation and training materials.
Qualifications
Must have:
* Legally entitled to work in Canada.
* Post-secondary degree in Supply Chain, Business or Information Technology.
* 5 years of recent experience within the Oil & Gas industry providing functional support within SAP and associated applications for the Supply Chain Management business.
* Experience with an integrated supplier collaboration portal for electronic Purchase Order, Field Ticket, and Invoice transactions, including supplier account review and alignment with our ERP systems.
* SAP MM Functional Expert (ECC and S/4 HANA), working with Process and Technical teams and apply the most appropriate solutions to enable business process.
* Ability to facilitate meetings to understand business challenges and capture business requirements, as it pertains to defect resolution and enhancement requests within SAP / ERP Systems.
* Comfort with extracting data from various systems and applications and analyzing within MS Excel.
* Awareness of other SAP Functions (FICO, JV, PS, PM, HR).
* Strong understanding of integrations with connected apps (e.g., Ariba, TRACK, VIM, OpenInvoice, Cortex).
* Supply Chain Business Acumen within North America, associated with Upstream (Conventional, Oil Sands, Offshore), Midstream and Downstream Refinery assets.
Nice to have:
* Experience with Enverus OpenInvoice/Cortex Workbench, MCi TRACK, Ariba (Contract Management & Sourcing) and interfaces with SAP ECC.
* Experience with SAP ECC R3 (Vendor Master, VIM/Invoice Search, Chart of Accounts, Cost Objects, User Profiles, SE16N).
* Robotics Process Automation Experience, specifically Automation Anywhere (A360) (Development & Maintenance).
* Winshuttle utilization and template development.
* Experience with reporting tools (BW, Spot Fire, Power BI).
* Familiar with cloud-based API interfaces and comfortable with engaging with IT support
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
Overview
Reporting to the Manager, SCM Conventional Operations the Procurement Analyst supports the establishment of cost-effective supply of materials through the use of market exercises and negotiations. This role will be primarily involved with supporting procurement requirements within Maintenance, Operations, and other auxiliary Site Service business areas of the conventional operations. This role will support all operational requirements of materials and equipment, partnering closely with various internal stakeholders.
This position is located in our Calgary or Grande Prairie office. Some travel to sites is expected.
The Procurement Analyst, Conventional Operations is accountable to:
* Handle all procurement activities related to site requirements
* Provide consultations and recommendations to business stakeholders regarding purchasing policies, practices, procedures and objectives
* Recommend and select the appropriate procurement method to satisfy the business requirement varying in size, value and complexity
* Manages competitive procurement process from RFx development through evaluation, award, and close out
* Develop and maintain supplier relationships that satisfies expectations of the procurement process
* Serve as liaison between business stakeholders and outsider suppliers
* Source and expedite to meet business requirements
* Negotiate orders to achieve best value
* Support Category Management, and Materials Management Teams as required
* Works toward reducing procurement costs, improving efficiency and monitoring compliance.
* Provide input into the development of procurement documents, RFx documents, corresponding evaluation documents, and maintenance of procurement policies and related business practices
* May be required to execute tasks and responsibilities not listed in this job description
Key Performance Areas
* Excellent communication skills, including working collaboratively with site leadership, business stakeholders, and suppliers
* Strong negotiation skills
* Working knowledge of the competitive bid process and all associated bid types (RFI's, RFP's, RFQ's, etc)
* A broad understanding of maintenance services and material types
* Looks at bigger picture and is able to determine a resolution to work related issues
* Demonstrates flexibility and resilience in adapting to change
* Highly motivated, self-starter, efficient and focused
* Proven ability to work in a fast-paced, high-volume work environment while meeting deadlines
* Demonstrated commitment to meeting business stakeholder requirements and expectations
* Ability to reframe: Offer a new perspective that transforms the way the business stakeholder views the problem
Key stakeholders that this role will partner with
* Internal: Conventional Operations, Category Management, SCM Shared Services, Community and Indigenous Affairs, finance, audit, and other CVE internal teams as required.
* External: Suppliers and other external groups as needed (eg. Indigenous groups)
Deliverables
Supplier Management
* Create and support positive and mutually beneficial relationships with Clients suppliers by challenging and motivating suppliers to optimize service outcomes
* Ensure suppliers are commercially and technically qualified and meet Clients minimum safety requirements
Sourcing /Contracting
* Provide consultations and recommendations to business stakeholders regarding purchasing
policies, practices, procedures and objectives
* Ensure sourcing strategies support business objectives, approved sourcing channels and enable efficient procurement and materials management practices
* Work with category teams in planning, setting joint targets and management plans and bringing forward opportunities
* Work collaboratively with team and stakeholders to deliver required outcomes in accordance with schedule in collaboration with internal and external stakeholders
* Help institutionalize consistent and leading sourcing processes and practices; ensure consistent use of modern sourcing methods to drive exceptional total value creation and supply assurance
* Ensure procurement activities follow approved buying, receiving and transportation channels minimizing transaction costs
Risk Management & Data Integrity
* Advance spend, category, and other reporting to inform supply chain performance and business decisions
* Assist in the development and maintenance of SCM dashboards
* Manage Spend Data including data cleansing, consolidation and reporting
Leadership
* Inspire team to gain insights through data and analytics to drive fact-based decision making
* Surface internal constraints and resolve conflicting viewpoints and complex issues effectively and fairly while delivering high performance, service and quality outcomes
* Actively drive and champion system implementation and integration initiatives and continuous improvement initiatives to simplify and improve supply chain solutions
* Support the enforcement of and drive compliance to the Clients Code of Business Conduct & Ethics, company policies, standards, processes, safety and regulatory requirements and supporting the Supply Chain Management Business Rules
* Ensure teams receive the required training to ensure safe, compliant, efficient/effective operations and reassessed when required
* Identify opportunities for process and system improvements to ensure efficient and effective teams
* Value and foster inclusion and diversity to create new and improved solutions and ideas
* Adhere to and cascade strong ethical principles in all aspects of the work
* Build and maintain effective business partner and supplier relationships
Competencies
INSPIRE
Set clear direction and inspire people to follow your lead
* Define team and individual goals in the context of business strategy
* Outline how direct reports will achieve set goals
* Inspire trust in your team through personal presence and impact
* Build confidence in their work and impact
ACHIEVE
Get the right work done safely and help teams succeed
* Make judgments which drive the most effective use of budgets and resources
* Build confidence in decision-making through clear rationale and understanding of people impacts
* Ensure that people are working optimally through clear accountabilities
* Establish clear targets, accountabilities and expectations with each individual
* Take into account what's important to others and adapt your style to persuade them
* Leverage your individual relationships to gain support and partnerships
DEVELOP
Lead change and drive continuous improvement
* Identify and develop people with potential to go further
* Support team members to invest in their own learning and development
* Coach individuals to leverage strengths and close development gaps
TRANSFORM
Develop self and others and effectively manage performance for growth
* Translate agenda for change into concrete actions and detailed plans for the team
* Clearly communicate the rationale for change to help others continually adapt
* Empower team members to come up with new solutions and champion those who support further exploration and testing
* Listen to team ideas and capitalize on them to drive continuous improvement
* Ensure that individuals work together as one team and respect each other in the process
* Make the most of different work styles within the team
Qualifications
* Must be legally entitled to work in Canada
* Post-secondary degree in Business Administration or Supply Chain Management preferred
* 2-5 years of experience in a procurement environment
* SCMP designation is considered an asset
* Experience in the Oil and Gas Industry is an asset
* Knowledge of Procure to Pay (P2P) lifecycle, performance metrics and reporting, and SCM processes
* Experience in SAP, CLM, and ARIBA
* Proficient in Microsoft Office applications
* Capable of working in a fast-paced work environment with dynamically shifting priorities and deadlines
Overall Job Summary
Key Performance Areas
* Establish Effective Enterprise-Wide Partnerships
* Enable Business Objectives and Sustain Competitive Advantage
* Influences and impacts achievements of partner business functions; partner to achieve Cost & Safety Leadership
* Enable Effective Management of Materials Across the Value Chain
* Advocate and Enforce the Supply Chain Standard, Business Rules and associated Corporate Policies & Standards
* Act as a resource to others via coaching, mentorship, and peer reviewer to foster cross team synergy and collaboration
* Foster a Healthy Organization and Engaging Place to Work
* Actively advance the development of others and success is an outcome of the collective and integrated efforts and expertise across the team, function and company
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
Work Location: Calgary
Assignment Scope: This Facilities Engineering role focuses on the Well Pads & Pipelines area and is part of an integrated team within Surmont operations. The Well Pads & Pipelines Facilities Engineer works closely with site operations, and the Production Delivery Team, leveraging an engineering skillset to extract maximum value from the facilities while carefully managing the Health, Safety and the Environmental impacts related to operation.
This is a Calgary-based role on a Monday to Friday optional hybrid office/remote schedule.
Responsibilities:
* Support and adhere to Client's Health, Safety and Environment (HSE) management system
* Ensure HSE issues are given priority consideration by complying with all corporate and operating procedures to align with corporate safety standards and expectations
* Well pad surface equipment surveillance & optimization such as separators and transfer pumps
* Daily operational process performance monitoring and troubleshooting as well as reporting on facility KPIs (key performance indicators)
* Evaluating and proposing solutions to operational and equipment challenges
* Manage minor scope engineering changes from conception to implementation following the company management of change processes
* Manage the portfolio of multiple short - medium term opportunities within Well Pads & Pipelines
* Support the design of surface equipment on future well pads and pipelines and support operations during startup
Required Qualifications:
* Recognized degree in Engineering from an accredited university
* Active professional membership with APEGA
* 5 years' experience in SAGD with exposure to wellpads and pipelines
* Experience and ability to work within a team-oriented and diverse cultural environment
* Strong written and oral communications skills
* Able to establish and manage priorities
* Legally authorized to work in Canada on a full-time basis without restrictions
* Accepts ownership, is accountable and delivers on commitments
Preferred Qualifications:
* Facilities or Contact Engineering experience, working with operations and management of changes (MOC) processes
* Experience with well pads, specifically mechanical design or remediation issues
* Strong mechanical aptitude and basic understanding of stress, corrosion, and equipment design / operation
* Experience with pipeline design and / or operations with a strong understanding of pipeline regulatory and code requirements
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
Requisition Title: Contract Senior Fundamentals Analyst
Description: Reporting to the Manager of Market Fundamentals, the Fundamental Analyst is accountable for developing short and long-term market analysis to identify risks and opportunities in support of corporate decision making. The successful candidate will support modeling of long-term supply/demand across core Client markets, including Natural Gas/NGL/Condensate/Crude/Refining.
Responsibilities:
* Building and maintaining North America and Global supply and demand balance models and analysis
* Developing of long-term market fundamental view and the assessment of price implication
* Closely monitor government policies and understand potential impacts through data driven scenario analysis
* Generate memos and presentations to senior management consistent with market trends and outlooks
* Support corporate teams with market research to support decision making
Deliverables:
* Building and maintaining North America and Global supply and demand balance models and analysis
* Developing of long-term market fundamental view and the assessment of price implication
* Closely monitor government policies and understand potential impacts through data driven scenario analysis
* Generate memos and presentations to senior management consistent with market trends and outlooks
* Support corporate teams with market research to support decision making
Competencies:
* Ability to work in fast paces environment where change is the nature of the business
* Positive, enthusiastic and detail oriented with ability to distil complex issues
* Demonstrated ability to collaborate and explore new ideas and approaches
* Excellent data communication and storytelling skills including visual support
* Proficient in Microsoft Excel, PowerPoint and Word
* Strong project management skills with the track record managing analytics projects
Qualifications:
* Must be legally entitled to work in Canada
* Post-Secondary degree in a numeric field (Statistics, Finance, Economics/Econometrics, Computer Science, Geo-Physics, or Engineering)
* Strong quantitative and analytical skills
* Proficient in Microsoft Excel, PowerPoint and Word
* Can work independently and lead projects with minimal support and coaching
* Strong project management skills with the track record managing complex analytics projects
* Mindset focused on creativity, innovation and problem-solving in a constantly changing market environment
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
Description:
Contract Supply Advisory to join the Supply, Wholesale, Biofuels & Low Carbon Products team. Reporting directly to the Senior Manager, Supply, Wholesale, Biofuels & Low Carbon Products. Based in Calgary AB.
With this role we are looking for a candidate who can enable the balance and optimization of supply throughout the Canadian Refined Products network. Working with the logistics, sales, analytics, finance and exchange partners to ensure supply is available at the right locations at the right cost.
Responsibilities:
Analyzing and optimizing supply chain processes to enhance efficiency, reduce costs, and improve overall performance.
Managing relationships with suppliers and vendors to ensure timely and cost-effective procurement of goods and services.
Monitoring and controlling inventory levels to minimize excess stock and stockouts.
Using data and analytics to forecast demand for products or services, helping in better procurement planning.
Engage with stakeholders on the progress of new business scenarios.
Created numerous standard operating procedures to assist colleagues with various SAP functions.
Generate and optimize weekly progress reports.
Collaborate with business wide to optimize profit.
Ability to build and maintain strong relationships with various supply partners.
Ensuring that supply chain operations comply with relevant laws and regulations.
Continuously seeking opportunities to streamline and improve supply chain processes.
Collaborating with various departments, stakeholders, and external partners to ensure a smooth flow of goods and information.
Utilizing data analytics and reporting tools to make informed decisions and drive improvements.
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
Responsibilities:
Project Delivery Management:
o Identify, develop, and manage the relationship with the client and relevant stakeholders
o Keen awareness of Indigenous Partnership opportunities and alignment with ESG Values/Targets
o Knowledge Management Plan - centralized document management control and communication plan
o Develop and manage the integrated project master schedule, progress reports, risk and mitigation logs, issue log, decision records, and communication logs to ensure the project is delivered on time, on budget, and meets scope requirements
o Review and assess project plans, cost estimating, budgeting, work stream schedules, tendering strategies, and reporting, including oversight on supplier schedule and integrating into the master schedule to track and report on actual delivery dates to the planned schedule, anticipate timing issues, and identify mitigations
o Work with Supply Chain to develop RFPs as required
o Work with the project team to facilitate a design review that gathers functional requirements, analyzes alternatives, prepare recommendations and decision records for approval
o Chair project meetings: ensure minutes are prepared and distributed in a timely fashion; record action items and ensure they are completed
o Review deliverables executed by the supplier and ensure compliance
o Provide detailed progress monitoring at site
o Work to ensure all deliverables are coordinated prior to signoff
o Work proactively and collaboratively to minimize change orders
o Plan and participate in project completion activities to ensure a coordinated and timely completion with all documents filed appropriately and handed over to Operations as required and all Operations staff trained in the new building processes
o Build up lookback hold points to ensure client and service providers know areas for improvement over the course of the manufacturing and delivery of Infrastructure project
o Actively manage registers of lessons learned for future improvements
o Plan and execute post-install client satisfaction surveys
Health, Safety, Environment (HSE)
o Conduct activities in accordance to Values - Protect what matters; Do it Right; Make it Better; Do it together
o Ensure regulatory requirements for health, safety and environment that govern field-based infrastructure
o Develop a proactive approach to contractor pre-qualifications and management systems assessments with service providers
o Report on leading/lagging indicators - Manufacturing and Field Install
o Deliver relevant and timely communications with project teams and stakeholders
o Adhere to Operations Integrity Management System (.O.I.M.S.) on all projects to manage health, safety, operations integrity and environmental risks, objectives, and performance goals
Risk Management:
o Identify risks related to Scope, Time, Cost & Quality and propose appropriate risk mitigations
o Work with the project team to define and implement mitigations, manage the risk/mitigation log
o Plan and de-conflict with field teams to ensure all simultaneous operations (SIMOPs) and/or concurrent work hazards are addressed
Invoice Control & Variance Analysis:
o Work closely with the project team to ensure cost estimates, budgets, accruals, timing, and schedules are clearly understood and controlled
o Accurately assess and forecast budget performance by budget year and for the entire project
o Ensure billings are in accordance with contractual obligations; amounts progressed meet percent complete and invoices are received/processed to meet cash flow reporting requirements
o Review and recommend for approval all project-related costs and billings, including progress payments and holdbacks based on actual work performed; including following up on internal/external claims
o Review and recommend proposed contract changes and ensure information is adequate for the execution of the change Ex: (Non-Conformance Report (NCR), Management of Change (MOC)
* Service Provider Management:
o Plan and deliver project kick-offs with service providers and impacted functions, and supporting functions (Ex: Security, HSE)
o Setup service provider stewardship meetings to confirm they are all on course for completion as planned
o Resolve escalated issues from within the supplier team; escalating issues as required
o Ensure that all back-charges and contract delays or disputes are properly attended to, documented, and impartially resolved
o Attend meetings and working sessions and ensure a communication log is maintained to capture all meetings and communications between the various team members
o Provide input into progress reports, risk and mitigation logs, issues, decision records/tracking, communication logs, financial commitments holdbacks and payments due
QA/QC Program:
o Develop sound quality assurance processes for to monitor and control the manufacturing of infrastructure
o Verify service provider quality control program for all disciplines, defining roles, responsibilities, procedures, and metrics.
Qualifications:
* Models in all interactions and activities.
* 5 years experience managing and executing both small and large scale, multi year infrastructure projects which require the gathering of functional requirements, architectural design, engineering design, construction, manufacturing, field installations, commissioning, and handover to operations
* Proven experience facilitating value engineering on designs prior to decision-makers signing off
* Experience working with all third-party consultants such as design/architects, change managers, cost consultants, and engineering consultants including architectural, structural, mechanical, electrical, acoustics, and environmental
* Experience working on Leadership in Energy and Environmental Design (LEED) projects
* Working knowledge of regulatory requirements for health, safety, and environment that govern field-based infrastructure to ensure compliance with all regulations including building codes
* Working knowledge of manufacturing and commissioning QA and QC Programs
* Knowledge of both theoretical and practical aspects of project management
* Able to coordinate and maintain project management framework
* Working knowledge of established stage-gated process
* Proven experience in people management, excelling at teamwork, facilitating decisions, and ability to establish credibility with field staff
* Proven experience in strategic planning and critical thinking
* Proven experience in risk management
* Proficient in project management software
* Proven collaborator and communicator in multi-disciplined projects; values transparency
* Strong financial acumen including budget planning, accurate forecasting, tracking, and reporting
* Ability to manage multiple projects concurrently
* Ability to provide clear and comprehensive updates to stakeholders
* Must be legally eligible to work in Canada.
Schedule 8 hours per day, 40 hours per week.
Some OT may be required on occasion for the projects, but will be not be on a regular basis.
Some travel to sites will be required. No allowance for Vehicle will be provided. However all trips to site will be paid for
Able to coordinate and maintain project management framework
| Experience managing and executing both small and large scale, multi year infrastructure projects | 5 years |
| Experience working with all third-party consultants such as design/architects, | Yes |
| High level exhibition in critical thinking, strategic, analytical, organizational and problem- | Yes |
| Project Risk Management experience | 5 years |
| Proven experience facilitating value engineering on designs prior to decision-makers signing off | Yes |
| Strong financial acumen | Yes |
| Working knowledge of established stage-gated process |
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
