Administrative Assistant

Lloydminster, Saskatchewan

This is an 18 month contract position. Ideally we'd like to have a candidate based in Lloyminster. If that is not feasible the client may consider a remote working arrangement.
The main function of an administrative assistant/grain assistant is to provide administrative support to the grain buying team. This role will report up to the Grain Purchasing Supervisor.
The role will assist with weekly and monthly reports to various agencies such as the Canadian Grain Commission and Wheat Levies. Provide back up and support with scheduling and logistics of grain deliveries into the Ethanol Plant.
Job Responsibilities

  • Data entry into the master spreadsheet and payment reconciliation for Canadian Grain Commission reporting
  • Assisting administration to compile and submit month end reports for the Canadian Grain Commission and appropriate provincial Wheat Levy Checkoffs.
  • Creating contracts, purchase requisitions, and purchase orders in SAP and entering the purchase orders into FST (Feedstock Scheduling Tool).
  • Assist the grain buying team and logistics to scheduling feedstock deliveries


  • High school diploma or GED required.
  • 2-4 years' experience in an administrative position required
  • Knowledge of Grain buying would be an asset
  • Experience in a fast-paced office environment
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  • Ability to work independently and manage one's time.
  • Ability to keep information organized and confidential.
  • Previous experience with SAP required
  • Proficient with MS Suite, such as Microsoft Word, Excel and PowerPoint.

About Petroplan

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