Project Controls Officer
The Project Controls Officer role is primarily responsible for assisting the Project Manager with administering and controlling all aspects of the transformation program. This role will also be responsible to provide administrative support to the Enterprise Asset Management team.
Project Controls Officer role responsibilities (80%):
* Support the Project Manager in developing and maintaining project plans, charters, deliverables and schedules * Facilitate weekly meetings with team members to track project deliverables * Identify trends and root causes of deviations against the baseline project plans and recommend remedial actions * Track and maintain project change logs * Perform proper tracking of the project budget in order to proactively apply corrective actions/measures when necessary * Track project invoicing and payment schedules * SharePoint team site administration and records management * Produce and assist with communications and design of PowerPoint, Word and Excel documents * Coordinate meetings with project stakeholders
Administrative role responsibilities (20%):
* Provide administrative support to the Enbridge Asset Management team as required * Time Management - manage and organize calendars, email and workday to ensure maximum time efficiency is achieved. Anticipating and initiating appropriate actions as required.
* Handle a wide range of duties, tasks and requests as well as anticipate needs or issues * Review ways of working and collaborate on improvements * Coordinate travel arrangements * Expense report submission and administration * Submitting requests for the team via the IT system. E.g. onboarding & off-boarding as required * Coordinate agendas and take minutes at EAM and working group meetings
* Senior Project controls and administrative support expertise, minimum 5 years * Flexibility and ability to work at a fast pace, managing competing priorities, often while working independently * Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, MS Teams, email and general computer use * Solid interpersonal and communication skills across all levels of the organization * Solid organizational skills and attention to detail * Ability to learn tasks quickly and become efficient in a short period of time * Excellent time management skills and the ability to prioritize * Ability to perform work with constant interruptions * Ability to handle confidential material and treat accordingly * Proactive and self-motivated * Team mindset
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