Safety and Loss Prevention Administrative Assistant
Description: The Administrative Assistant acts as the Business Administrator for E&PS Safety department and Regulatory Affairs. This role is responsible for supporting both managers and the teams to fulfill their day to day responsibilities. The business unit is seeking a strong and highly motivated administrator who is friendly team player, has a positive attitude, and a good sense of humor.
* Provide Administrative support to both Managers (S&LP, RA) * Coordinate Manager and Safety team meetings, events, travel, catering, supply orders, office moves, organizational chart updates, on-boarding for new hires and manage employee IT requests and expense reports * Management and Monitoring of EPS Safety inbox * Assist with business and management driven initiatives and special projects * Generate/develop documents, reports, graphs, presentations, meeting minutes * Maintain document management for Safety; HDMS Super User and consolidate monthly management reports, Administrator for team SharePoint site * Office Safety program floor admin * Build strong relationships with other admins, business units across external stakeholders as applicable
* A minimum 3 years' experience in an administrative role * Intermediate or higher MS Office (Word, Excel, Powerpoint, Visio, Outlook) * Must recognize the importance of displaying tact and good judgement when dealing with sensitive and confidential issues * Excellent communication skills and a strong sense of team work * Excellent analytical and problem solving skills * Must be organized and detail oriented * High level of customer service * A demonstrated ability to work independently, take a high degree of initiative and be self-motivated
Nice to haves:
* Post-secondary education within administration (ie, Degree, Diploma or Certificate) * Minimum 3 years oil and gas industry administrative experience or other related experience * Experience using SAP or similar tracking system * Experience in SharePoint * Working knowledge of Incident Data Management systems, SAP, Peloton suite of programs and HDMS
Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.
Our company aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects throughout forty countries. Our client portfolio includes multi-national companies, together with niche organisations focusing on a specialist discipline or location.
For more information please feel free to visit our website http://petroplan.com
Ref No: BBBH29057