Logistics and Surface Development Administrative Assistant

£17 per hour
06 September 2017

JOB DESCRIPTION


This role reports to the Logistics & Surface Development Manager along with ad-hoc support to team managers and technicians while providing top-quality back up support to the Exploration & Production Services' administrative team. This group requires a superior administrator with a positive attitude, who can support a dynamic team that often faces a changing environment with a high capacity of work and multiple projects on the go at one time.

Responsibilities:
* Day to day support of the L&SD Manager & Team Managers * Act as a liaison for E&PS Logistics & Surface Development and other groups in Exploration & Production Services * SG&A Analysis - Review & reconcile monthly L&SD SG&A * Focal point for consolidation of management reports and the preparation of weekly reports * Document management - HDMS super user & document management * Coordinate travel arrangements for any Superintendents/Managers * Requisition creation of new hires in Field Glass * Maintain contractor end dates and fix Budget Errors within Field Glass * Update training profiles within SAP, create Contractor training profiles in Learns and maintain certificates * Coordinate internal office moves and manage office supply orders (Grand and Toy) * Event planning and catering requests (Meetings, Spring Meetings) * Non PO invoice processing (when applicable) * Fleet Management (E&PS Vehicle Admin)(Mileage Entering, Vehicle Ordering, Settlements) * Time administration for contracted employees * Maintain organizational charts in SAP, PowerPoint or Visio as required * Coordinate Quarterly L&SD and Leadership team meetings * Transcribe meeting minutes & action items when necessary and attend E&PS administrator meetings * Service IRequests, order laptops for Field Supervisors and Office Equipment for New Hires * Coordinate Field Supervisor new hire training (Onboarding) * Assist L&SD Manager with yearly SG&A Budget * Maintain and update Sharepoint and Safety Certificates within the HSE Trackers * Pull training compliance from SAP for L&SD team when required and make updates as necessary * Updating the Storyboard Content each month for the 37th floor * Back-up to other E&PS Administrators as required

Must haves:
* 3 to 5 years of professional administrative experience in a busy environment managing diverse tasks * Minimum completion of high school diploma * Must recognise the importance of displaying tact and good judgement when dealing with sensitive and confidential issues * Prioritise and manage multiple tasks effectively * Proficient in Microsoft Applications (Word, Excel, Outlook, Power Point) * Superior organisational skills and a high attention to detail * Superior communication skills * Excellent proof reading, business and technical writing skills * Willingness to accept new challenges * Efficient self-starter with the ability to work independently

Nice to haves:
* Drilling, completions & construction or upstream business experience * Relevant post-secondary diploma or certificate in related field * Prior experience using SAP, SiteView, WellView, Cortex, HEIGIS, and/or ACCUMAP * Strong presentation skills * Ability to learn and adapt to variety of technical computer applications

About Petroplan:

Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our company aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects throughout forty countries. Our client portfolio includes multi-national companies, together with niche organisations focusing on a specialist discipline or location.

For more information please feel free to visit our website http://petroplan.com

 

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