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Site Senior Contract Administrator


Our client, a leading owner/operator Oil & Gas organization is looking to add a Senior Site Contract Administrator their team for a long term 20 month contract. This is a rotational 8/6 position to Fort McMurray (flights & camp provided).

Key Accountabilities

  • Coordinate with Project Management, Construction Management, Legal, Finance, EHS, and Project Controls during contract preparation and project execution
  • Coordinate the development of Scopes of Work, facilitating issuance of clear contracts and Contracts or Change Orders
  • Work with project stakeholders to develop contracting plans, coordinate and communicate with various project stakeholders the timely delivery of their responsibilities required for contract formation
  • Participate on cross-functional sourcing teams taking responsibility for translating business requirements and negotiated outcomes into a contract
  • Assist in the development of supply contracts utilizing approved contract templates, and support contract development and management activities as directed
  • Manage the contract formation cycle
  • Assemble, correlate and maintain contract records for the purpose of administering site contracts and for preparing claims defense cases
  • Communicate potential impacts and contract information to the contracts manager and other members of the team as required
  • Work with contractors to ensure all contractual obligations are adhered to
  • Coordinate and preside over site kick-off meetings with contractors
  • Coordinate and document Progress Meetings for all contracts
  • Attest contractor invoices in compliance with established procedures and certify and approve the invoices and forward to Accounts Payable for input into SAP and the payment to contractor
  • Maintain change management process for contracts ensuring documentation is coordinated with the functional groups
  • Resolve contractor's claims and back charges
  • Negotiate 'extras' with Contractors
  • Adhere to, implement and maintain existing tracking systems for the purpose of monthly draw approvals and quantity surveys and ensure signing authorities are adhered to for commitments
  • Adhere to audit process and conduct audits (as directed) on contractor site manpower and equipment LEM's and invoices
  • Coordinate with Project Management Contractor Performance Assessments prior to Contract Close out
  • Organize and document and audit of final contract performance
  • Prepare data on the organization's performance / supplier performance related to contract terms as directed
  • Report all contract compliance discrepancies, highlighting repeat offences to leaders
  • Responsible for the collection and management of contract/ supplier data in accordance with data management policies and procedures for

Key Qualifications

  • Five - ten years of experience in a contracts administration role with a focus on oil and gas, mining, or utilities
  • Post-secondary education in business or supply chain management
  • Proficiency with Microsoft Office products (especially Excel)
  • Preference for a working knowledge of SAP
  • Understanding of contract management, contract and procurement law

About Petroplan:

Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our company aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects throughout forty countries. Our client portfolio includes multi-national companies, together with niche organisations focusing on a specialist discipline or location.

For more information please feel free to visit our website