Regional Document Control Lead

Rotterdam, South Holland

The role's objective is to provide leadership to all document control resources on the projects within the region, work closely with other regional document controller leads, and ensure that work processes and tools as set by the Document Management System Manager are implemented within the region effectively.
The candidate must have proven experience in systems and software applications that are broadly adopted by the project delivery organization. The candidate should have experience with in-depth knowledge of typical document management system workflow as well as document controller resource management. This individual will work closely with all key stakeholders, including regional functional managers for Project Management, Engineering, Procurement, Construction, Commissioning, Operations, and Project Controls to implement a robust work processes and drive efficiencies of the document control team within the region
This position is accountable for the following:

  • Implementing the document management requirements with the region
  • Hiring, Developing, Retaining, and Training regional document control resources
  • Setting up the projects within the region in a consistent manner in accordance with the approved work processes and systems.
  • Define and communicate the document controller scope split between regions ensuring there is a clear alignment on the distribution of work.
  • Support proposal with the development of the document control estimate
  • Maintain resource management plan, staffing plan, budget, and schedule for each project scope as per the agreed project KPI.
  • Provide oversight to the Project Document Controller Lead ensuring the project requirements are met and adequate resources are maintained to meet the business demand.
  • Ensure each project has a project specific data and document execution plan using the standard global template to deliver the project requirements including interfaces with Joint Ventures, Partners, Customers, and 3rd Party Service Providers and Suppliers.
  • Works closely with the Document Management System Application Leader to ensure seamless setup and support of tools for the projects within the region including multi-execution model is in effect.
  • Working with the global document management system manager, establish document management file structure, review and approval matrix, access control, submittal review, reporting requirements, close out and record retention, and final archiving activities, including Handover to Operations for the region.
  • Performs data integrity audits to ensure compliance with company data and document standards, approved conventions, and terminology.
  • Identifies the level of electronic communication (connectivity) and support functions to be provided at the construction site and make recommendations to project management.
  • Keeps aware of industry trends, best practices, best in class systems, and methods used in the process industry.

You will have:

  • Knowledge of document management systems in the project execution and operations handover
  • Strong working knowledge of applications used on large projects, e.g., Documentum, Coreworx, Opentext, Aconex, etc.
  • Critically evaluate information gathered from multiple sources and reconcile conflicts.
  • Associate Degree of Bachelor's Degree in Business or Information Technology.
  • Min. 10 years of relevant professional experience.
  • Experience in leading the document control effort for a large organization in the EPC industry, Oil and Gas, Industrial Gases, or Petrochemical projects.
  • Experience in executing projects using document management processes

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.