Project Operations Manager

Permanent

London/Paris

OVERVIEW OF ROLE

The Project Operations Manager (POM) is accountable to the Project Manager for the safe and efficient execution of overall project operations, in accordance with planning constraints, associated cost envelope and project quality requirements.

The POM is responsible for the co-ordination of the marine spread and onshore operations during the execution of Projects. When supporting tenders, the POM reports to the Tender Lead and is responsible to produce the required deliverables for the leanest and most efficient offer.

Specific Key Responsibilities & Activities

Project support

Operations planning:

• Select the spread for the offshore operations: construction vessels and 3rd-party chartered support and transportation vessels.
• Define the scope of work (SOW) for each vessel and liaise closely with the VOM and OMT to ensure the defined scopes are optimised accordingly.
• Liaise with SCM Chartering Manager to ensure scopes for third party vessels are appropriate and where possible functional requirements are included in the Charter Party / Subcontract agreement.
• Organise installation feasibility / PHA reviews involving operational personnel (OMT) and Vessel Operations Managers (VOMs) prior to initiating the detailed installation engineering.
• Review and Comment the MDR (Installation engineering documents).
• Engage as early as possible with the Pipeline Group and Installation Engineers to ensure installability of the products and that the installation methodology is in line with expectations for operability in particular with respect to waiting on weather.
• Liaise with the Installation Engineers and the Pipeline Group (PG), oversee the development of installation procedures to ensure compliance with Contract and the various requirement identified in the Project reviews.
• Liaise with the Project Engineering Manager to ensure documents are timely issued in line with operational requirements.
• Define SOW for Subcontractors / Vessel Owners and ensure requirements are properly and appropriately cascaded into the Subcontract / Charter agreements Monitor SCM selection of subcontractor's on operations related issues.
• Prepare a third party facilities interface plan as required.
• Prepare the SIMOPS plan in conjunction with other stakeholders
• Review and comment the project Inspection and Test Plan (ITP).
• Interface with the project technical manager to identify critical parts of the work (technical, clash etc.) and initiate applicable Risk analyses
• Ultimately responsible for driving the readiness process for operations onshore and offshore and ensure timely approval to proceed.

Vessels readiness:

• Responsible for the marine spread assurance including organising the supporting surveys and audits as required.
• Check & ensure the country regulations requirements are followed.
• Check the communication means availability for chartered vessels.
• Organise the manning of chartered vessels with the support of the Crewing department (Define, Allocate, Logistic) and Owner.
• Define personnel requirements (POB) for project subcontractors' quantity/functions such as pre-commissioning staff.
• Review & Endorse POBs for all vessels (quantity /functions) ensuring requirements for Competency and Familiarity are met.
• Arrange "In Country" reception of vessel and operations crew to ensure compliance with local /client vaccination requirements (incl. COVID).
• Ensure that Subcontract personnel are in compliance with local /client vaccination requirements (incl. COVID).
• Ensure availability of project specific safety equipment and personnel with support of HSE.
• Follow-up of chartered vessel management as VOM (Audit, POB, Mob, HSE, Emergency Plan).

Planning, Budget & Co-ordination:

• Establish the baseline operations schedule, constantly updating it and optimising it.
• Ensure Spread availability, external spread booking.
• Attend regular country operations meetings.
• In co-ordination with the Project Service Manager review the as-bid budget for in-country logistics and operations, establish and monitor monthly the estimate-at-completion (EAC) budget for in-country logistics and operations.
• Ensure project COL (Costs of Loss) are captured, reported and addressed.
• Ensure 3rd party services costs and planning are tracked and monitor their cost base.

Logistic Support to Operations:

• Define all logistic requirements to support the project operations to ensure the timely deployment of resources (personnel, equipment and vessels). Liaise with company country organization (or local agent) for logistic purposes (Project Equipment and Material) In and Out of company Base.
• Monitor local logistic support and improve it if required.
• Define crew changes method from vessel to shore and the relevant logistics.
• Organise importation of project equipment and material in country. Identify permanent/ temporary imports and hazardous materials / Dangerous Goods requirements.
• Organise vessels clearance in the country of Operations.

Mobilisation:

• Ensure full spread readiness to start the operations. Develop the Mobilisation Plan.
• Arrange Stake Holder review meeting to co-ordinate yard activities and loadouts for timely delivery of Project materials.
• Organise the timely mobilisation of subcontracted personnel.
• Prior to start operations, organise Project Familiarisation meeting for the vessels crew.
• Organise mobilisation of Client Representative. Co-ordinate with Client access to site.

HSE:

• Arrange Risk Assessment review meetings with stake holders.
• In co-ordination with the project HSE manager, ensure resources (Medivac, security boats…) to support Offshore Bridging Document (including Emergency Response Plan) are available.
• Ensure Permit to Work system is in place at remote facilities. In co-ordination with the project HSE manager arrange training of personnel for compliance to non-company facilities requirements.
• Review the safety reports and contribute to closing the necessary remedial actions.

Operations:

• Organise the sequence of offshore operations.
• Daily management of the support spread as per vessels requirements (incorporables, fuel, water, food).
• Organise daily conference calls for progress follow up and instruct the vessel on the following activities.
• Support the PM in liaising with Client (onshore) regarding operational matters.
• Define with the PM the level of management-of-change (MOC) and approve Major MOCs during execution of the project.
• Manage company contribution to SIMOPS with other offshore assets.
• Provides all required evidence to lodge any contractual claims, should they arise.
• Ensure Non-Conformance Report are issued and closed out as required.
• Issue the daily offshore spread activity report.

Demobilisation:

• Develop the Demobilisation Plan.
• Ensure all project equipment are timely demobilised and returned to suppliers.
• Ensure export compliance.
• Liaise with the yards to return fabricated installation aids and re-certification of rigging.
• Feedback / Knowledge management:
• Participate in Lessons Learnt meeting.
• Provide input to the Project Operations Report.

Tenders Support

• Identify the key Operations deliverables and establish the platform to support an effective tender submission through development of the schedule, cost comparisons, vessel and personnel operational requirements.
• Collaborate with the Pursuit team, and the Tender Lead to develop the operational strategy for the tender.
• Coordinate and consolidate all inputs from multiple disciplines (Engineering, SCM, Fabrication, Operations, etc…) to support the development of the operational planning.
• Think out of the box to improve the offshore schedule and make the most of the client constraints.
• Define requirements and produce SOW for SCM for 3rd party vessels and assets chartering/hiring.
• Support the estimators in producing costing for the tender and its options.
• Liaise with Engineering and VOMs to define the vessels POBs and provide input to the Estimators.
• Support the Tender Lead with the preparation of presentations for gate reviews with the GPC&AP management team and Executives.
• Support the tender lead and region with the post submission clarifications and negotiations to secure the win.
• Organise and host meetings with the disciplines to facilitate the offshore schedule review.
• Identify and constantly update the key Operations related risks throughout the tender.

Throughout the tender ensure:

• adherence to tendering procedures and processes and maintain traceability throughout the tender and post tender clarification and negotiation phases;
• adherence to operations department ways of working to organise the activities and store the tender experience for future use/handover to project team.

PERSON SPECIFICATION

This role suits a dynamic and motivated individual. The Project Operations Manager role is ideal for those interested in working across functions and supporting projects on the field. It gives exposure to technical and practical aspects of the work during execution and strong involvement to the commercial side by budget definition and management in projects and decision making and strategic thinking during tenders supporting the business development.

The ideal candidate thrives interacting with various disciplines, departments and regions across the organisation and with clients, subcontractors and external organizations (local authorities, certifications bodies, etc…) and is keen to mentor junior engineers.

The successful candidates shall have/be:

• Minimum of 10 years' experience in sub-sea construction recommended.
• Able to demonstrate commitment to HSE and keen to promote safe practices.
• Skilled in the co-ordination of multiple interfaces across functions.
• Strong work ethic, willing to working in highly changeable environments, meeting tight deadlines whilst delivering high quality outcomes.
• Possess experience in offshore operations, having worked on board installation vessels.
• Committed to collaborative working in a multi-location team environment.
• Mobility to travel to all international locations for short business trips or missions.
• Good understanding of company products, activities and assets.
• Fluent in English. Knowledge of French/Portuguese would be an advantage.
• Skilled in Microsoft Excel, Word and Project.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.