Procurement Specialist

Negotiable
09 March 2020

JOB DESCRIPTION


Execute procurement best practices for Client's Sourcing activities, ensuring these practices are in accordance with Client's Procurement Policy, Procurement Management System Documents (MSDs), and all relevant regulations

  1. Route Strategy and Award Decisions & Recommendation, Contracts, Change Orders, and Amendments for approval per approved Financial and Commit Authority Guidelines. 10%
  2. Execute (or Provide oversight of E&P Contractors) in managing Pre-Award Project Procurement activities 35%


3a. Managed packages: EOI development and evaluation, coordinating the prequalification and shortlisting of bidders, RFP development, manage the Bid, evaluate, negotiate and award activities, prepare award recommendation and route for appropriate approvals, award and kick-off, prepare contract briefs (Terms of Reference), conforming of the contracts and purchase orders for execution by authorized personnel.
3b. EP Managed packages: oversight of activities (in 3a) to ensure compliance with Client procurement and governance policies, practices and processes, (e.g. proper financial and commit approval).

  1. Execute (or Provide oversight of E&P Contractors) in managing Post-Award Project Procurement activities 25%


4a. Managed packages: manage contracts (and purchase orders) changes (maintain change logs for each contract), manage potential issues and/or disputes; expediting and logistics efforts, SEIM requirements, data books, and ensure proper contracts (and purchase orders) close-outs.
4b. EP managed packages: Oversight of activities (in 4a), management and reporting, Lead and manage the RAIL meetings; oversee the EP's management of POs, expediting, logistics, and material management effort; review and endorse progress invoices from suppliers to EP, ensure SEIM requirements, data books and proper contract close-outs

  1. Develop Project specific Procurement Strategies, Execution Plans, and Material Management Plans in support of PDE Gate reviews. Ensure value to Client by leveraging existing Category Management Supplier Agreements (MSA/OEMs); and identify opportunities and support the reutilization of Client surplus material. Provide coordination and liaison for all procurement functions, such as materials management, logistics, expediting, inventory management, capital spares consideration, and warehousing.
  2. Work with suppliers to resolve day-to-day procurement activities and expedite deliverables, in support of management of Supplier Relationships. Compile data to assist in periodic reviews of supplier performance (Performance Scorecards/Metrics) against established KPIs. Support management of Suppliers NCRs in accordance with the NCR process. 10%
  3. Ensure all Procurement documentation is stored in the appropriate Contract Management Systems in accordance with the Procurement Information Plan. Support Procurement Business Value Methodology and corporate Procurement Strategic Objectives and initiatives. Coordinate where required, with Corporate functions and EPPM technical services, quality and procurement functions for pre-qualification, qualification of suppliers. Perform other duties as assigned. 10%

ABOUT PETROPLAN

Petroplan is the trusted global recruitment solutions partner for clients and professionals in the oil, gas and energy sector. Our mission is to explore with you, seeking optimum talent solutions for our clients and the very best opportunities for our candidates.

Bringing over 40 years' experience, providing experts and professionals into roles across the energy sector from Engineering, Exploration and Production, O&M projects to Corporate & Commercial. Specialist industry & technical knowledge makes our team true experts.

1000s of placements in more than 40 countries for over 180 clients across 65 disciplines

Led today by a predominantly female Board of Directors who provide strong leadership and demand consistency of service to ensure clients receive unrivalled service levels and quality candidates to meet their specific needs. This leadership ethos is underpinned by a positive and client led management structure.

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