Quotation Coordinator - Senior


Job Description
To Coordinate and prepare proposal documents, prepare cost estimates, risks and contractual reviews in relation to the pursuit of projects.

Key Reponsibilities

  • Review of enquiries and contract tenders
  • Ensuring that relevant sections on the ITT are distributed internally to the appropriate departments.
  • Attending meetings with tender pursuit team and identify responsibilities, required inputs and key dates. Must actively pursue this to ensure target dates are met.
  • Review of all information relating to bid, clarification of responses received from internal support departments and insertion of qualifications into bid document as appropriate.
  • Gathering support information from internal drives for insertion into bid document
  • Preparation and compilation of quotes and proposals in accordance with ITT guidelines.
  • Maintaining single point of contact for the client during the bid and bid clarification phases.
  • Distributing bid clarification documents to the responsible personnel, expediting the timely response therefrom and submitting the clarification responses to the client.
  • Complying with Quality and HSE regulations, policies, procedures as applicable to function.
  • Gathering and maintaining standard information packages in support of tenders.
  • Assisting Sales Admin Clerk with sales order entry and revisions in Epicor.
  • Assisting with the training and mentoring of Quotations Coordinators
  • Assisting with the distribution of workload in the department, in liaison with Quotation Supervisor.

Minimum Requirements

  • Diploma in Mechanical / Manufacturing Engineering
  • Strong IT skills including working knowledge of Microsoft office
  • Good planning and organisational skills
  • Good communication and interpersonal skills
  • Considerable experience in a similar commercial or technical role
  • Degree in Mechanical / Manufacturing Engineering
  • Past experience from the same industry

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.