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Executive Assistant & Business Analyst - Guildford

26 November 2018


Executive Assistant & Business Analyst - Guildford based

This position will provide extensive support to the CEO, both in terms of commercial reporting and analysis together with administrative support. This is an important and interesting role within Petroplan; you will work closely with the CEO and support on a variety of critical business matters.

The role:
Business Analysis:

  • Produce regular reports on overall business performance across service lines, regions and key clients
  • Produce reports and provide analysis on business lost to competitors
  • Produce research using external sources on potential growth and development opportunities for review by the CEO
  • Assist the CEO with content and production of the quarterly strategy presentations
  • Assist the CEO and Finance Director with compliance with regards to the setup of new offices/entities as required

Support for the CEO:

  • PA support to the CEO (ad hoc diary management, arranging room bookings, drafting correspondence, organising travel arrangements, completing expenses, fielding calls and dealing with queries where possible)
  • Manage the annual meeting calendar for the different groups within the business e.g. Board, Shareholders and Executive Team ensuring they link with filing of accounts and the audit sign off etc
  • Organise and prepare agendas and papers for board meetings and committees
  • Take meeting minutes and circulate to all attendees promptly after meetings
  • Follow up on actions from meetings and regularly update the CEO on progress

The requirements:

  • Have excellent data manipulation and analytical skills; being able to work with large amounts of data and provide meaningful conclusions from analysis of data
  • Have excellent interpersonal and communication skills
  • Be proactive and self sufficient
  • Have excellent organisational and administrative skills, including the ability to prioritise effectively
  • Be proficient in Word, Excel, Outlook and PowerPoint

Petroplan Ltd is acting as an Employment Agency in relation to this vacancy.