Technical Assistant Well Delivery

Negotiable
03 February 2020

JOB DESCRIPTION


Technical Assistant Well Delivery
Business Unit: Exploration & Production
Location: London
Reports to: Regional Well Delivery Manager
Job Type: Contractor
Level of Experience: 3-5 years
Number of positions: 1
Purpose of the job:
? To provide technical and administrative support to the Well Delivery function during the execution of the Sasol drilling campaign.
Responsibilities / key objectives:
? Attend and facilitate the Department Meetings
? Focal point for all reporting (weekly, monthly etc.) in Well Delivery. Develop and produce Report Template with operations review and performance Statistics. Custodian of KPI sheet.
? Liaise with the Supply Chain and Project Controls internally to meet reporting requirements.
? Coordination and arranging meetings internally and externally.
? Morning call video conference set up and liaising with IT on issues related to this, as required.
? Support recording actions in meetings and preparation of minutes as and when required.
? Administration of travel requests. Approved travel booker, adhering to travel policy and process.
? Coordinate and issue the drilling duty rota and contact lists.
? Personnel weekly movement status / holiday planner.
? Coordinate and facilitate the new starter induction process and manage any staff departures
? Manage the booking process of internal and external office visitors
? Facilitate requirements for, and renewals of, subscriptions and licences.
? Produce ad-hoc reports, presentations and documents as required and assist with preparation of PowerPoint/Excel/Word Documents and manage the sign off process
? Support well engineers in document management creation and control
? Ensure all well handover documents are correctly compiled, verified, distributed and archived.
? Optimise data management processes
? Administer shared drive
? Maintain an up-to-date competence and training matrix for all engineers incl. IWCF
? Assist with editing, approval and roll-out of company standards and technical presentations
? Lead the creation of a Well Engineering intranet page
? Maintain updated organograms for well engineering
? Manage Well Delivery Dispensation process - Record, Store and Monitor Dispensations until Close in liaison with Chief Well engineer
? Assist the Well Engineers with following up and closing actions of all action registers: Non Conformance Report register, Corrective Action Register, Lessons Learned Register
? Other general administrative support for the functional team and project teams e.g. submitting expenses, management whereabouts, updating contact lists and organograms, maintaining stationery supplies, SAP support
? In addition, provide other general TA / PA support to Group Drilling Function, where required.
Interacts with:
? Internally
o Well Delivery staff in Maputo, South Africa (Sandton) and London
o Projects and Engineering staff
o Supply Chain staff
o G&G staff
o Other administrative and support staff
? Externally
o Various stakeholders
Financial responsibility:
? None
Education / Qualifications:
? A technical, business, engineering or IT qualification would be desirable
Specific skills / experience:
? Software savvy essential
? High computer literacy is a must (Microsoft Office suite as a minimum)
Personal attributes:
? Strong communication and interpersonal skills; and the ability to build and maintain relationships with a wide range of people.
? A high level of numeracy with good IT skills.
? The analytical ability to think through potentially complex problems and develop a range of potential solutions.
? Initiative and drive.
? Team-working skills and the ability to work and co-operate with others.
? Sensitivity to different cultures and ways of working.
? The ability to work under pressure.
? Ability to work on his/her own and take initiative after training

ABOUT PETROPLAN

Petroplan is the trusted global recruitment solutions partner for clients and professionals in the oil, gas and energy sector. Our mission is to explore with you, seeking optimum talent solutions for our clients and the very best opportunities for our candidates.

Bringing over 40 years' experience, providing experts and professionals into roles across the energy sector from Engineering, Exploration and Production, O&M projects to Corporate & Commercial. Specialist industry & technical knowledge makes our team true experts.

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