Document Management Associate

Negotiable
14 September 2018

JOB DESCRIPTION


Petroplan is seeking a Document Management Associate for our client, an LNG operator based in Houston TX.
The Document Management Associate is primarily responsible for performing Document Management (DM) and Records Management (RM) activities for various LNG Projects as assigned by the Information Management Supervisor and/or Project Director. The Document Management Associate will also process project records and contractor deliverables to ensure compliance with project policies/protocols, coordinate the capture, preservation, and organization of project records, and administrate project document repositories and third-party document management systems.
Duties & Responsibilities

  • Administration and maintenance of project documents in the Document Management System(s) (DMS) for LNG & Midstream construction projects, commercial development projects, and other project initiatives.
  • Coordinates new user account creation and configures appropriate access to project information repositories.
  • Actively monitors, evaluates, and captures project information and records and prepares to upload them to the project DMS.
  • Processes, tracks and coordinates all contractor deliverables, transmittals, and other critical project information
  • Serves as key Document Control interface between the internal project team and key contractors
  • Trains, supports and monitors internal and external project team members ensuring proper compliance to project Document Control protocols.
  • Performs quality checks to ensure that project records are complete, legible and appropriate for submittal to the DMS.
  • Provides end users support and assistance with researching or retrieving documents and basic use of project repositories.
  • Conducts group and individual training as appropriate. Develops training materials in the form of presentations and handout materials.
  • Provides end users support and assistance with researching or retrieving documents and basic use of project repositories.
  • Conducts group and individual training as appropriate. Develops training materials in the form of presentations and handout materials.


Qualification and Experience Requirements
Education:

  • Bachelor's degree in Business, Information Technology or Applied Sciences preferred.


Experience:

  • Minimum 5 years of Engineering Project Document Control and administration of Document Management Systems. Requires proficiency working with Microsoft Office Suite applications, PDF and AutoCAD files formats, document management systems, data entry or other computer input preferred, quality management systems and processes.
  • Certified Document Controller preferred
  • Strong business, technical, technology and project management skills. Proficient in project management tools, methodologies, and technical platforms.
  • Knowledge and proven application of Document Control principles and practices
  • Excellent program/project management skills
  • Excellent interpersonal, verbal, and written communication skills.
  • Knowledge and understanding of Project Information Management Lifecycle process.
  • Strong communication skills.
  • Self-starter with ability to work strategically under minimal direction from supervisor.

About Petroplan:

Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our company aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects throughout forty countries. Our client portfolio includes multi-national companies, together with niche organisations focusing on a specialist discipline or location.

For more information please feel free to visit our website http://petroplan.com

MORE JOBS LIKE THIS

SEARCH

JOBS

CONTENT