Contracts Specialist

08 November 2019


Contracts Specialist
Site: Houston, TX with a planned transition to Superior, WI Q4 2019 / Q1 2020
Reporting to the SCM Manager, the primary purpose of the incumbent in this position is to provide life cycle management of Projects Contracts from creation, revision and maintenance to close-out. He/she will execute Contracting strategies and plans in alignment with key business objectives.

Primary Functions:

  • Execute procurement best practices for Sourcing activities, ensuring these practices are in accordance with HOIMS, Procurement Policy, Procurement Management System Documents (MSDs), and all relevant regulations
  • Develop Project or Scope specific Contracting Strategies and Contract Execution Plans in support of PDE Gate reviews and Project execution.
  • Provide oversight of E&P Contractors in managing Project Contracting activities (per division of responsibilities between &P).
  • Execute Pre-Award activities for main project services (Engineering, Fabrication, major Construction Work Packages)
  • Develop EOI and evaluation criteria; Coordinate the evaluation of EOI, Bidders prequalification and shortlisting; Coordinate the development of Bid Evaluation Criteria and Plan (BECP) with PMT & CMT; Develop the appropriate commercial compensation structure for the SOW and conform the RFP; Issue the RFP and Manage the Bid process (as Single / Focal Point of Communications with Bidders); Coordinate the evaluation process per BECP; Develop and Prepare negotiation plans and Conduct negotiations, Prepare award recommendations and Route for appropriate financial and commit authority approvals, Issue Awards and Kick-off (with PMT/CMT); Conform the contracts and Route for execution by authorized personnel; Prepare Contracts Briefs (Terms of Reference)
  • Execute Post Award Contracts Management (for contracts assigned to the incumbent) and support the management of Contractors Relationships:
  • Compile data to assist in periodic reviews of Contractors' performance (Performance Scorecards/Metrics) against established KPIs; Support management of Contractors NCRs in accordance with the NCR process; Manage and Report on approved contract values (e.g. up-to-date Current Contract Value, Forecast Contract Value Vs. Approved Contract Value) and spend against Approved Contract Value (to ensure governance i.e. prepare amend decisions for proper approvals before committing additional spend).
  • Manage the upkeep of Contracts Change Logs, Issues and Disputes Management Register (IDMR), disputes and claims mitigation plans; Route Change Orders, and Amendments for approval per process and signing authority guidelines.
  • Work with Contractors to resolve day-to-day issues and expedite resolution.
  • Ensure all Procurement & Contracting documentation is stored in the appropriate Contract Management Systems in accordance with the Procurement Information Plan.
  • Perform other duties as assigned.

Required Qualifications:

  • Undergrad degree in an Engineering, Technical or Business discipline (post-secondary education)

Desired Qualifications

  • Master's degree (Engineering, Project Management or Business Administration)
  • Professional Supply Chain certification (SCMP)
  • Other Professional Certification relevant to Supply Chain Management
  • Project Management Professional (PMP)
  • Project Engineer

Required Experience:

  • 15 years of experience within supply chain
  • 10 experience in projects procurement
  • MS office applications
  • Prior direct experience for Projects within Oil & Gas Industry
  • Strong / demonstrable Negotiations Skills
  • A background in oil and gas industry would be an asset in order to understand the nature of work within an integrated oil and gas company trong working knowledge of ERP SAP desired

Skills & Abilities:

  • Experienced in Project Execution Gated Process
  • Strong Negotiation skills
  • Highly experienced in Contract Management
  • Planning & Expediting

The standard working hours are 50 hours per week; 10-hour days Monday to Friday.
Site: Houston, TX with a planned transition to Superior, WI Q4 2019 / Q1 2020


Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects in over forty countries. Our client portfolio includes multi-national corporations, together with niche organisations focusing on a specialist discipline or location.

For more information on how Petroplan can help you, please feel free to visit our About Us page here;