Executive Assistant

JOB DESCRIPTION


MAJOR FUNCTIONS
Undertakes a variety of administrative and executive support related responsibilities in order to ensure effective and efficient operations. Performs highly responsible, confidential and complex administrative/secretarial tasks.

ESSENTIAL FUNCTIONS
Administrative Support Responsibilities

  • Identifies and implements improvements and modifications to clerical and administrative procedures in order to ensure the highest standards of clerical/administrative support to business activities.
  • Coordinates external business affairs, including arranging appointments and all relevant paperwork and logistics
  • Manages the calendar, interacting with both internal and external executives and/or their relevant offices to coordinate a variety of meetings.
  • Prioritises and manages multiple activities simultaneously relating to the Manager's responsibilities, and follow through on issues in a timely manner.
  • Overseeing IT, office set-up and infrastructure changes, such as décor, display literature, and meeting rooms.
  • Assisting with event organisation on an ad hoc basis ranging from creating an invitation database to arranging the whole event and all related elements.



Documentation

  • Drafting, editing and proof-reading letters, e-mails, and other documents such as biographies, speeches and promotional material..
  • Establishes and maintains documentation management system to ensure ease of access to required information/documentation at all times.



Reporting and Communication

  • Reports to Manager on all business related matters.
  • Maintains and exhibit an excellent working relationship with all Crescent staff.
  • Ensures respectful and relevant representation of Manager to those external to Crescent.



Continuous Development of Position
Conducts research on administrative/clerical best practices. Maintains professional and technical knowledge by attending educational workshops and benchmarking professional standards relating to ADMIN/clerical work.

REQUIRED MINIMUM QUALIFICATION & EXPERIENCE:

  • Bachelor degree in a commercial or business discipline
  • Minimum of 10 years' experience, 5 of which are as a EA to a Chairman, President or CEO

About Petroplan:

Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our company aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects throughout forty countries. Our client portfolio includes multi-national companies, together with niche organisations focusing on a specialist discipline or location.

For more information please feel free to visit our website http://petroplan.com

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