Oil and Gas Jobs

Petroplan are looking to recruit a Project Office Recruitment Manager to be based in Paris on a long term residential position.

Ideally you will speak English, French and Spanish to apply.

This will be a day rate working 5 days a week.

Description - Summary

The candidate will be part of the Project Controls team covering the Project Office role:

The main responsibility will be the Resource Management during the Execution phase of the project.

Key Responsibilities / Tasks

• The candidate will act as the main link between the Project Controls Department and the Project Services Resoruces Management Department.
• Keep an updated Project Resources Plan aligning all the inputs and needs coming from the Project and the External Market.
• Support the recruitment process to ensure that it is aligned with the approved plan.
• Create and manage the Purchase Orders for External Resources.
• Supervise the Intercompany Recharges for Internal Resources.
• Monitor the payment process of invoices for External Agencies.
• Manage the Budget for Salaries and Travel, and keep an unpdated Best Estimate on budget forecast.

Key Tasks
Recruitment

• Initial approval of RAFs - Request Authorisation Form (budget & position)
• Final approval of RAF once candidate & rates are agreed (budget - position)
• Explain the recruitment process to all project members and support the team during the process.

PO creation and management

• Create requisitions in SAP
• Create POs in SAP
• Administrative maintenance with FWA (activation in SAP, rates, correct society, purchasing group…)
• POs/FWAs exclusive for STB --> Lead Procurement process
• Create accruals for VOWD on a monthly basis
• Extensions of contracts

Invoicing process

• Approve AFP (application for payments)
• Approve invoice
• Create receipt in SAP for the invoice
• Payment monitoring. Unblock invoices (register, fiscal…)
• Contact with agencies for payments
• Process Extraordinary payments when needed

Cost Control

• Control of actual cost per resource per month
• Control of paid cost per resource per month
• Control of POs availability
• Estimate forecast per resource per month based on Resources Plan

Resources Plan

• Update of packages needs on a monthly basis
• Update of Resources Plan (new resources, new positions, changes in positions, type of location /rates…)
• Update the Org Chart
• Alignment of Resources Plan with Project Services (files review, meetings, follow-up actions, clarifications…)

Timesheets

• Timesheets portal management (new users, task codes and approvers, clarifications to users, reminders…)
• IBR/RES Salaries recharge management (calculate recharge, review every resource is charging hours, review that there are no hours not included in the Res Plan...).

Key Criteria

• Proven experience in similar positions related to Resources Management.
• Proven experience working with SAP (Requistitions and PO creation, VOWD, invoicing process…).
• Degree qualified or equivalent qualifications / experience.
• Proven significant experience of working with multi-disciplinary teams
• Proficient use of MS Office (special MS Excel)
• Experience with MS Office and MS Project
• Essential: Personal characteristics
  • Organised with good planning and time management skills
  • Persistent and self-motivated
  • Able to manage large amounts of data in an organized and structured way.

ABOUT PETROPLAN

Petroplan is the trusted global recruitment solutions partner for clients and professionals in the oil, gas and energy sector. Our mission is to explore with you, seeking optimum talent solutions for our clients and the very best opportunities for our candidates.

Bringing over 40 years' experience, providing experts and professionals into roles across the energy sector from Engineering, Exploration and Production, O&M projects to Corporate & Commercial. Specialist industry & technical knowledge makes our team true experts.

1000s of placements in more than 40 countries for over 180 clients across 65 disciplines

Led today by a predominantly female Board of Directors who provide strong leadership and demand consistency of service to ensure clients receive unrivalled service levels and quality candidates to meet their specific needs. This leadership ethos is underpinned by a positive and client led management structure.

Mechanical Engineer

Our client is seeking a Mechanical Engineer to work on one of their major international projects, it will be on a long-term renewable contract basis. The client is an international oil and gas operator, and the role will be working in the contractor's offices in Paris initially, and then moving the SE of the UK in mid-2020.

Essential Experience:

• Technical and operational understanding of mechanical engineering and maintenance of mechanical equipment
• Proven ability in practical application of upstream and regional engineering standards and practices for mechanical equipment
• Degree in Mechanical Engineering or related discipline

Desirable

• Professional accreditation, such as Professional Engineer or Chartered Engineer
• People leadership and stakeholder management experience

Details:

• Location: Paris, then SE UK (from mid-2020)
• Long Term Contract
• Monday to Friday 40 hours per week

ALL APPLICANTS MUST HAVE THE RIGHT TO WORK IN EUROPE

ABOUT PETROPLAN

Petroplan is the trusted global recruitment solutions partner for clients and professionals in the oil, gas and energy sector. Our mission is to explore with you, seeking optimum talent solutions for our clients and the very best opportunities for our candidates.

Bringing over 40 years' experience, providing experts and professionals into roles across the energy sector from Engineering, Exploration and Production, O&M projects to Corporate & Commercial. Specialist industry & technical knowledge makes our team true experts.

1000s of placements in more than 40 countries for over 180 clients across 65 disciplines

Led today by a predominantly female Board of Directors who provide strong leadership and demand consistency of service to ensure clients receive unrivalled service levels and quality candidates to meet their specific needs. This leadership ethos is underpinned by a positive and client led management structure.

Detailed Description
Security
* Implement site security and emergency preparedness plans and procedures to reinforce the security of PCM assets and operations in the oil fields area.
* Supervise the implementation of approved plans and the application of preventive measures, solutions and remedies to identified threats and security weaknesses.
* Ensure that critical controls for site security management are in place and effective.
* Ensure that contractors working for PCM apply appropriate security standards.
* Conduct security surveys on PCM facilities.
* Lead investigations of security related incidents.
* Manage the interface and liaison activities with civil and military security authorities.
* Coordinate the activity of the Chadian Government police (DSPIP) in their security provision for PCM personnel, property and activities.
* Ensure adequacy and efficiency of site security personnel across site.
Ref: DEPT CODE/ DD-MM/HR LEAD INITIALS/REV NUMBER (eg GS/04-16/LB/00)
* Conduct administration activities associated with management of security forces.
General Services
* Responsibility for the performance of on-site life support service contractors to ensuring they meet contractual obligations.
* Responsibility for the site processes to ensure purchase requests for services, call-offs and invoice verification are carried out.
* Responsibility for camp accommodation, logistics and travel requests are managed through the Nomadis system.
* Coordinate vehicle and driver activities and schedules.
* Ensuring that office and camp equipment are properly maintained and prepare maintenance requests.
* Prepare office supplies in a timely manner.
* Ensuring that the CIS Meals and POB trackers are maintained.
* Support charter flight arrival/departure activities at Moundou airport.
Essential Abilities:
* Ability to manage and interact with multicultural teams.
* Ability to manage teams in hostile environments.
* Experienced in Crisis and Emergency Response management.
* Ability to manage multiple conflicting priorities.
* Strong problem solving skills.
* Good communication and interpersonal skills.
* Coaching and development of national staff.
Minimum Qualifications
* Minimum 5 to 10 years in a responsible position within a law enforcement, Private security or military background.
* Crisis management in remote and potentially hostile environments.
* Good knowledge and understanding of working in Africa.
* Experience of camp or facility management.
* French and English Spoken and Written essential.
* Computer literate and experience using MS Office.

ABOUT PETROPLAN

Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects in over forty countries. Our client portfolio includes multi-national corporations, together with niche organisations focusing on a specialist discipline or location.

For more information on how Petroplan can help you, please feel free to visit our About Us page here; https://www.petroplan.com/about/