Modern Slavery

• A code of conduct that addresses slavery  

• Sourcing policies that address slavery  

• Demonstrable management processes in place to manage the risk of slavery in their supply chain  

• Modern slavery risks or occurrences identified by the media or risk monitoring organisations 

Responsibilities  

Responsibilities for the Petroplan Group’s anti-slavery initiatives are as follows:  

• Policies: The CEO is responsible for ensuring Group policies are up to date and reflective of the Modern Slavery Statement.  

• Risk assessments: In line with Petroplan’s ISO-accredited integrated Quality Management system and as appropriate, the Group undertakes risk assessments in relation to our business activities and suppliers.  

• Due Diligence: The Regional Business Support Managers are responsible for ensuring that all the appropriate due diligence is undertaken in respect of identifying any risk of slavery and/or human trafficking within our supply chains.   

• Notices: The Bid Manager will receive awareness notifications in respect of Petroplan’s responsibilities regarding slavery and human trafficking in the supply of services and in receipt of services from suppliers and will disseminate this information to the wider business as appropriate.  

Relevant policies and procedures 

Petroplan’s Guide to Business Conduct sets out the company’s position on business ethics and its approach to the identification of modern slavery risks and steps to be taken to prevent such activity; some policy extracts are included below: 

• Whistleblowing and Duty to Report: Petroplan’s Guide to Business Conduct empowers its workers, customers and other stakeholders to report any concerns about the company’s business activities or its supply chains. This includes anything that may increase the risk of slavery or human trafficking. The Petroplan Group’s whistleblowing procedure is designed to make it easy for workers to make disclosures, without fear of any negative consequences.   

• Human Rights and Labour Policy: Petroplan supports and respects the protection of internationally proclaimed human rights for all, including the basic human rights of the employees and workers within our supply chain. We believe in treating people with respect and dignity and do not condone the use of our services to infringe on the basic human rights of others. We expect our suppliers to adhere to these same standards and take reasonable steps to ensure that they do. 

• Supply Chain: Petroplan purchases goods and services from a variety of suppliers (local and international) and we seek to promote the application of our core company values in all our interaction with these suppliers. We are committed to encouraging suppliers to adopt business policies that align with our Guide to Business Conduct. 

• Refrain from holding any person in slavery or servitude or from enforcing any forced or compulsory labour;  

• Not abet or facilitate the trafficking of any persons;  

• Not in any way associate with companies using involuntary labour or participating in human trafficking;  

• Treat and reward employees equally on the basis of the quality of their work;  

• Provide a safe, hygienic and healthy working environment for all employees;  

• Provide, as a minimum, rates of pay at national legal standards; and  

• Comply with the applicable national and regional laws and regulations at all times.  

Due Diligence  

The Petroplan Group undertakes the appropriate due diligence in the provision of workers to clients and in working with clients, taking on new suppliers, and monitoring its existing supply chain as appropriate.  

The organisation's due diligence process includes the following elements:  

• broadly mapping the supply chain to assess the regional risks of modern slavery and human trafficking;   

• evaluating the modern slavery and human trafficking risks of each new supplier’s activities;   

• conducting an annual risk profile review for each supplier. 

Internal Awareness 

General communication of Petroplan Group policies and procedures is facilitated by either email, briefings, presentations or classroom training as appropriate.