Sourcing and Contract - Contracts Specialist II

Job Description

Assignment Scope: Role Overview:
The Supplier Manager Coordinator plays a pivotal role in ensuring the seamless function of supplier-related processes using cutting-edge transactional tools from GEP and S4 HANA. This multifaceted position involves analyzing, creating, and managing supplier profiles. As the SPOC, the coordinator takes ownership of the entire supplier creation process. Additionally, they provide technical support and training to the local supply chain community, internal stakeholders, and suppliers. The role is instrumental in maintaining efficient supplier relationships and ensuring accurate supplier data.

Key Responsibilities:
* Supplier Creation:
o End-to-End Ownership: Responsible for the complete supplier creation process, from registration to activation, within the ERP tool.
o Detailed Analysis: Conducts thorough analysis of Supplier Registration Forms, ensuring accuracy and completeness.
o Pre-Screening Check: Performs pre-screening checks to identify any discrepancies or abnormalities.
o Workflow Coordination: Collaborates with internal stakeholders to streamline the approval workflow.
o Manages Change: Responsible for supplier profile change requests, validating the data and expediting the process.
* Systems Management:
o Maximizing Tool Utilization: Drives the full utilization of tool functionalities. Monitors and measures tool adoption and usage, supporting continuous improvement and optimization of transactional processes.
o Issue Resolution: Proactively resolves technical or operational issues related to the ERP tools.
o Collaboration with Global Teams: Works closely with the global transactional excellence team and tool vendors to align and integrate tools with business needs. Understands stakeholder requirements. Provides valuable feedback, suggestions, and best practices.
o Leads Communication locally: Provides continuous communication to Supply Chain and stakeholders on issue resolutions, enhancements and future releases impacting their daily operations.
o Proficient in use of core systems, processes, and tools of the function.
* Training:
o Alignment with Supply Chain to customize supplier training plan based on ERP transactions.
o Provide ERP P2P training to suppliers as part of their onboarding process.
o Training COP users in mastering the features and functions of the ERP tools.
o Maintain and updates Canada training materials to ensure consistency and effectiveness.
o Collaborate with Global Team to ensure the global job aids are relevant and updated for accuracy.
* Ongoing Supplier Monitoring:
o Coordination with Corporate: Liaises with Global team for monitoring and periodic re-vetting of critical suppliers and security verification of existing suppliers.
o Continuous Improvement: Identifies areas for enhancement and improvement within the supplier monitoring process.

* Global Connection and Consistency:
o Represents the Canada Business Unit in meetings with GEP to discuss specific business process improvement cases and root cause analyses.
o Enhancement Evaluation: Serves as the Business Unit spokesperson for managing enhancement opportunities and evaluating out-of-the-box functionality.

Qualifications and Skills
* 3 years of experience in transactional processes.
* Proficiency in GEP and S4 HANA tools required.
* Strong communication, presentation, and interpersonal skills.
* Independent and team-oriented work style.
* Adaptability to changing business needs and priorities.
* Detail-oriented and accurate.
* Analytical and problem-solving skills.
* Oil and gas industry knowledge preferred

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.