Petroplan’s Approach to HSEQ&SR

To manage Petroplan’s Health, Safety, Environment, Quality and Social Responsibility (HSEQ & SR) activities, the company has established an integrated management system based on oil and gas industry accepted “plan – do – review – improve” methodology – as outlined by the UK Health and Safety Executive (HSE) guidance document HSG65.  Petroplan’s HSEQ Policy and methodology is recorded in and supported by a hierarchy of documents. These set out how Petroplan manages its HSEQ and SR activities worldwide and how the company implements the policies.

The Management Standards document is used to communicate – internally and externally – Petroplan’s commitment to reduce risk to be as low as reasonably practical (ALARP). The figure below demonstrates how all local and company-wide documents help to underpin the policy and drive continuous improvement in HSEQ and SR performance.

Documentation Hierarchy

Key Documentation and HSEQ Operational Services.

Petroplan works closely with clients and contractors to ensure the expectations described in our HSEQ Policy and Management Standards. We meet these through communication, co-operation and shared responsibilities.

We also commit to adhering to our clients’ own HSEQ and SR standards in the course of our work.

You can find some of our HSEQ documentation and methodology below:

To comply with UK law, organisations employing more than 5 staff must have a written health and safety policy in place

Petroplan is committed to working with staff, clients, candidates, contractors and sub-contractors to achieve the highest standards in HSEQ & SR across the business and reducing the risks associated with our activities to be as low as reasonably practical. To deliver this we have established an HSEQ & SR Policy, where everybody working for Petroplan has the responsibility to assist in implementing these commitments.

As a global business, we all need to protect our reputation as a trusted partner conducting business in a fair and ethical manner; treating clients, candidates, contractors, suppliers and the wider community with integrity and respect.

Petroplan staff, the contractors we place within a client’s organisation and all our suppliers and business partners have a shared responsibility to perform their work according to the principles set out in Petroplan’s Management System Manual.

Our Guide to Business Conduct is an integral part of our Quality Management System and consolidates our company’s compliance and ethical policies. It is based on our defined company values and describes how we intend to conduct our business in an ethical manner.

The Quality Manual is an integral part of Petroplan’s overall HSEQ & SR Management System, which is based on the Plan, Do, Review, Improve continuous improvement cycle. We aim to continually develop our service to customers and exceed their expectations whenever possible.

Our Quality Manual has been prepared to meet the requirements of BS EN ISO 9001:2008 Quality management systems; however we are currently working to update this information in line with the new standard, BS EN ISO 9001:2015.

Petroplan are set up to continue operations in the event of a disaster; minimising any disruption to the services we provide our clients and our contractor workers; restoring services to the widest possible extent within a minimum time frame.

Petroplan’s senior management team are responsible for ensuring that risk assessments are carried out for all offices.  All risk assessments are documented and a plan for implementation of risk reduction measures are agreed between all involved parties.

Our risk assessment process sets out the steps for the efficient management of risk and is based on the Health and Safety Executive (HSE) INDG 163 (rev2) – Five Steps to Risk Assessment:

  • Step one: hazard identification
  • Step two: consequence analysis
  • Step three: risk evaluation
  • Step four: risk reduction measures and corrective actions
  • Step five: review and updates

Petroplan’s procedure aims to establish a common methodology for incident investigations and reporting.  The main objective of an incident investigation is to establish the facts about what happened, understand the causes and identify corrective actions to prevent re-occurrence.

Petroplan will investigate incidents and near misses that occur within their offices and to staff whilst on business trips.  Contract workers placed within a client’s organisation are typically covered by the client’s accident investigation and reporting procedure; however the responsibility is agreed as part of the contract negotiations and pre-assignment activities.

Petroplan follows standardised measurements established by OSHA. These specific mathematic calculations enable us to report certain incident statistics, that are comparable across any industry or group.

To support Petroplan’s clients in a major emergency, Petroplan has developed an Emergency Response programme to effectively support contractors and any staff affected.

The main priorities for emergency response are set out in the HSEQ & SR Policy and can be summarized as follows:

  • People – The main priority for any emergency response is to help and support anybody that is affected by the emergency.
  • Environment – After dealing with people affected by the emergency the next priority is to minimize any damage to the environment.
  • Company – The final priority is to protect the interests of the company and its shareholders.

The objective of Petroplan’s Pre-Assignment Guidelines is to ensure that contractors assigned to a client’s organisation are briefed on health and safety matters that are relevant to their work at the client’s site.

The client and Petroplan each have their own responsibilities to ensure risks to contractors are reduced to as low as possible.  These pre-assignment guidelines demonstrate how the client and Petroplan work together to reduce risks to contractors.

A joint responsibility matrix is agreed between the client and Petroplan for any medium- or high-risk contract. The main purpose of the joint responsibility matrix is to clarify and agree HSE responsibilities between the client and Petroplan, to ensure all requirements are covered.

The objective of Petroplan’s Training and Skills Verification Procedure is to ensure contract workers placed within a client’s organisation for work in high and medium risk environments are appropriately trained and their skills verified according to the contractual arrangements between the client and Petroplan.

Before a Petroplan employee is placed within a client’s organisation, the client and Petroplan must jointly agree what training and skills are required and who should be responsible for providing and managing the training to ensure they have the right skills for their job role.

Two matrices are used to manage the training and skills verification process; one covers the training requirements for all roles supplied as part of the contract and the other covers all named workers and is used to manage individual training requirements.

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