SCM Service Center Administrator

Job Description

Title:   SCM Service Center Administrator
Description:   Overall Job Summary

Reporting to a leader in the Supply Chain Service Center, the Procurement Administrator will provide Procure to Pay (P2P) services to our Business Units. This role is responsible for the execution of transactions including but not limited to, Purchase Requisitions, PO life cycle management including receiving, invoicing within set service level agreements. 

Roles & Responsibilities
•       Create purchase requisitions from defined requirements in support of Business Unit activities as required. Monitor approval of requisitions and complete requisition changes as required.  Complete root cause analysis and problem resolution as required.
•       Create and approve purchase orders as per established commit authority. 
•       Link supporting documentation to requisitions and/or Purchase Orders.
•       Monitor approval of purchase orders and transmit approved purchase orders to the suppliers on a timely basis.
•       Create service entry sheets (SES) for non-automated service Purchase Orders
•       Confirm receipt of all material Purchases Orders to ensure materials are received at the right time, at the right price and the right place.
•       Manage purchase order lifecycle which includes resolution of invoice problems, clearing Goods Received/Invoice Received imbalances, vendor payment and closure of purchase orders on a timely basis.
•       Support specific Business Unit by responding to email and phone inquiries from the Business Unit.
•       Communicating with vendors by email and phone to resolve issues.
•       Accountable for accurate purchase order creation, including tax code assignment, payment terms, delivery dates, and cross company cost object alignments.
•       Resolve problem invoices in conjunction with third party automated payment system.

Qualifications
Musts:
•       Be legally entitled to work in Canada
•       Have a high school diploma
•       2 years’ experience in field related business
•       Understanding of procure to pay
•       SAP MM
•       Be detailed oriented and accurate
•       Strong verbal and written communication skills
•       Strong time management skills to support large volumes
•       Work independently

Assets:
•       Post-Secondary education
•       Supply chain management certificate
•       Experience in a service center environment
•       Excel spreadsheet expertise and reporting
Requisition Start Date:   17/03/2025
Requisition End Date:   16/03/2026

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.