Approach to HSEQ & SR

Petroplan is fully committed to Health, Safety, Environment, Quality and Social Responsibility (HSEQ & SR).

To manage Petroplan’s HSEQ & SR activities, we have established an integrated management system based on oil and gas industry accepted “plan – do – review – improve” methodology – as outlined by the UK Health and Safety Executive (HSE) guidance document HSG65.  

Petroplan’s HSEQ Policy and methodology is recorded in, and supported by, a clear hierarchy of documents. These set out how Petroplan manages its HSEQ and SR activities worldwide and how the company implements the policies.

The Management Standards document is used to communicate – internally and externally – Petroplan’s commitment to reduce risk to be as low as reasonably practical (ALARP). 

The figures below demonstrate how all local and company-wide documents help to underpin the policy and drive continuous improvement in HSEQ and SR performance.

Key Documentation and HSEQ Operational Services

Petroplan work closely with our clients and contractors to ensure that expectations described in our HSEQ Policy and Business Management Standards are met. We meet these through communication, co-operation and shared responsibilities.

We also commit to adhering to our clients’ own Compliance, HSEQ and SR standards in the course of our work.

HSEQ & Social Responsibility Policy

To comply with UK, and other Country obligations, organisations must have a written health and safety policy in place.

Petroplan are committed to working with employees, clients, candidates, contractors and sub-contractors to achieve the highest standards in HSEQ & SR across the business and reducing the risks associated with our activities to be as low as reasonably practical. 

To deliver this we have established an HSEQ & SR Policy, where everybody working for Petroplan has the responsibility to assist in implementing these commitments.

Guide to Business Conduct

As a global business, we all need to protect our reputation as a trusted partner conducting business in a fair and ethical manner; treating clients, candidates, contractors, suppliers, the wider community and other key stakeholders, with integrity and respect.

Petroplan employees, the contractors we place within a client’s organisation, and all our suppliers and business partners have a shared responsibility to perform their work according to the principles set out in Petroplan’s Business Management Standards.

Our Guide to Business Conduct is an integral part of our Business Management System and consolidates our company’s compliance and ethical policies. It is based on our defined company values and describes how we intend to conduct our business in an ethical manner.

Business Management Standards

Petroplan’s overall HSEQ & SR Management System, which is based on the Plan, Do, Review, Improve continuous improvement cycle is an integral part of our Business Management Standards.

We aim to continually develop our service to customers and exceed their expectations whenever possible.

Our Business Management Standards have been prepared to meet the requirements of BS EN ISO 9001:2015Quality management systems. We are committed to meeting these requirements and are subject to regular external audits to ensure we are continually improving our processes.

Business Continuity Plan

Petroplan are set up to continue operations in the event of a disaster; minimising any disruption to the services we provide our clients and our contractor workers; restoring services to the widest possible extent within a minimum time frame.

Risk Management Procedure

Petroplan’s senior management team are responsible for ensuring that risk assessments are carried out for all offices.  All risk assessments are documented and a plan for implementation of risk reduction measures are agreed between all involved parties.

Our risk assessment process sets out the steps for the efficient management of risk and is based on the Health and Safety Executive (HSE) INDG 163 (rev2) – Five Steps to Risk Assessment:

  • Step one: hazard identification
  • Step two: consequence analysis
  • Step three: risk evaluation
  • Step four: risk reduction measures and corrective actions
  • Step five: review and updates

Incident Investigation and Reporting Procedure

Petroplan’s procedure aims to establish a common methodology for incident investigations and reporting.  The main objective of an incident investigation is to establish the facts about what happened, understand the causes and identify corrective actions to prevent re-occurrence.

Petroplan will investigate incidents and near misses that occur within their offices and to staff whilst on business trips.  Contract workers placed within a client’s organisation are typically covered by the client’s accident investigation and reporting procedure; however, the responsibility is agreed as part of the contract negotiations and pre-assignment activities.

Petroplan follows standardised measurements established by OSHA. These specific mathematic calculations enable us to report certain incident statistics, that are comparable across any industry or group.

Emergency Response Plan

To support Petroplan’s clients in a major emergency, Petroplan has developed an Emergency Response programme to effectively support contractors and any staff affected.

The main priorities for emergency response are set out in the HSEQ & SR Policy and can be summarized as follows:

People – The main priority for any emergency response is to help and support anybody that is affected by the emergency.

Environment – After dealing with people affected by the emergency the next priority is to minimize any damage to the environment.

Company – The final priority is to protect the interests of the company and its shareholders.

Pre-Assignment Guidelines

The objective of Petroplan’s Pre-Assignment Guidelines is to ensure that contractors assigned to a client’s organisation are briefed on health and safety matters that are relevant to their work at the client’s site.

The client and Petroplan each have their own responsibilities to ensure risks to contractors are reduced to as low as possible.  These pre-assignment guidelines demonstrate how the client and Petroplan work together to reduce risks to contractors.

A joint responsibility matrix is agreed between the client and Petroplan for any medium- or high-risk contract. The main purpose of the joint responsibility matrix is to clarify and agree HSE responsibilities between the client and Petroplan, to ensure all requirements are covered.

Training and Skills Verification Procedure

The objective of Petroplan’s Training and Skills Verification Procedure is to ensure contract workers placed within a client’s organisation for work in high and medium risk environments are appropriately trained and their skills verified according to the contractual arrangements between the client and Petroplan.

Before a Petroplan employee is placed within a client’s organisation, the client and Petroplan must jointly agree what training and skills are required and who should be responsible for providing and managing the training to ensure they have the right skills for their job role.

Two matrices are used to manage the training and skills verification process; one covers the training requirements for all roles supplied as part of the contract and the other covers all named workers and is used to manage individual training requirements.

Petroplan Policy on Modern Day Slavery Act 2015

Petroplan takes its corporate responsibility very seriously and knows that modern slavery and human trafficking is a global and growing issue given the rapid rise in global migration. The company is committed to preventing slavery and human trafficking in its corporate activities and to ensuring its supply chain is free from slavery and human trafficking. As a member of the recruitment industry, the Petroplan Group recognises its responsibility to take an uncompromising approach to slavery and human trafficking, with zero tolerance for trafficking people.

As a demonstration of our commitment to this cause, one of the charities supported by Petroplan is “A 2nd Cup” – a charity supporting survivors of human trafficking.

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